| Information type | Keep for | Keep from | Legislation or business reason |
|---|---|---|---|
| Risk assessment | 3 years | Creation | The Management of Health and Safety at Work Regulations (1992) |
| Radon monitoring | 50 years | Creation | |
| Radiation monitoring | 40 years in cases of exposure and all other cases a minimum of 5 years | Creation | The Control of Substances Hazardous to Health Regulation 2002 (amendment to the 1998 Act) |
| Noise pollution – individual exposure | 40 years when personal exposure of identifiable employees and minimum 5 years in other cases | Current | |
| Medical assessments – radiation | Retain records 40 years after date closed | Close records on completion of assessment | The Control of Substances Hazardous to Health Regulation 2002 (amendment to 1998 Act) |
| Medical assessments – asbestos | Retain records 40 years after date closed | Close records on completion of assessment | The Control of Substances Hazardous to Health Regulation 2002 (amendment to 1998 Act) |
| Major incident reporting | 3 years | Current | Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) |
| Lift maintenance inspection | Goods - 12 month (until superseded) People - 6 months (until superceded) | Creation | |
| Legionella – all checks | 5 years | Creation | |
| Health and safety compliance | 5 years | Termination | |
| Health and safety policies and guidance | Superceded plus 6 years from the last amendment | Current | |
| Health and Safety Panel – minutes and action plans | 3 years | Creation | |
| Hazardous substance exposure assessments | 40 years | Creation | The Control of Substances Hazardous to Health Regulation 2002 |
| Hazardous substances monitoring and control | 5 years | Creation | The Control of Substances Hazardous to Health Regulation 2002 |
| Fire risk assessments | Keep current annual update | Creation | |
| Compliance statutary inspection | Until replaced | Current | Health and Safety at Work Act and related legislation |
| Asbestos post exposure incidents – individuals | 40 years | Creation | Reporting of Injuries Diseases and Dangerous Occurences Regulations (RIDDOR) |
| Asbestos monitoring work place property | + 40 years | Creation | The Control of Substances Hazardous to Health Regulation 2002 (amendment to 1998 Act) |
| Asbestos register and inspection | 5 years | Creation | |
| Accident records – minors | 3 years from age of majority | Creation | |
| Accident records – adults | Current year plus three | Creation | Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) |
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