Information type	Keep for	Keep from	Legislation or business reason
School organisation statutory consultations responses to minor proposals	1 year	Determination of the proposal or appeal	Business decision.
School organisation statutory consultations responses to significant proposals	5 years	From determination of the proposal or appeal	Business decision.
Reading Fluency Project	6 years	From the date of receipt of personal data	Business decision.
Independent review panels (exclusions)	Five years	Date of Resolution	School suspensions and permanent exclusions Behaviour in schools
School admission appeals	2 years excluding current school year	Date of Resolution	School Admission Appeals Code 2022, School Standards and Framework Act 1998,
School communications request	2 years	From the date of a request	Business reason
Adult learning – quality assurance	Current year plus 6 years	Creation	Local decision
Adult learning – course management	Until 31st December 2030	Creation	Education Skills Funding Agency requirement
Adult learning – learner information	Until 31st December 2030	Creation	Education Skills Funding Agency requirement
Early years funding	Current year plus one	Creation	Financial audit
Teachers – continuous professional development	Current only	Creation	Business need – County Council – teacher specific so personal access only
Teacher assessment – newly qualified (NQT)	Ten years	Creation	Business need – County Council
Special educational needs (SEN)	7 years	The date of the child's 25 birthday	Arrangements for Placement of Children Regulations 1991
School visits- individual pupils	Until pupil aged twenty five	Creation	Business need – County Council
School visits – whole school	Six years	Date of first visit	Business need – County Council and Babcock
School governor appointments – maintained only	Four years - term of office	Creation	National best practice
Musical instrument hire – includes inventory	Current only	Creation	Business need – Babcock (LDP)
Education psychology counselling – post incident	25 years	Creation	Arrangements for Placement of Children (General) Regulations 1991
School transport applications – secondaries	Duration at school	Creation	Service decision
School transport refusals – secondaries	Two years	Creation	Service decision
School transport payments	Two years	Creation	Service decision
School transport benefit evidence	Two years	Creation	Service decision
School transport appeals	Two years	Creation	Service decision
School transport – correspondence with schools	Review annually	Creation	Service decision
School transport applications – primaries	Duration at primary school	Creation	Service decision
School transport refusals – primaries	Two years	Creation	Service decision
School transport applications – post 16	Two years	Creation	Service decision
School transport refusals – post 16	Two years	Creation	Service decision
School transport applications – personalised learning	Duration at establishment	Creation	Service decision
Schools closure disposals – health and safety	Permanent	Creation	The Control of Substances Hazardous to Health Regulations 2002
Schools closure disposals	Duration of handover process	Creation	Business need
Schools – maintained – asset management	Regular and constant updating	Creation	Health and Safety, Building Regulations , Disability Discrimination Act compliance Construction Design and Management Regulations 2015
Schools retention schedule	Varied - see link to records management toolkit for schools	Varied - see link to records management toolkit for schools	Information management toolkit for schools
Library member loans	Current	Creation	Business need
Youth service – sessional registration form	4 years	Creation	Local decision
Youth service – sessional evaluation forms	4 year	Creation	Local decision
Youth service – sessional attendance of young people	4 years	Creation	Local decision
Workforce census data (since 2010)	Current year plus 6 years	Creation	Local decision
Education consultant – approved register	Current only	Creation	Local decision
Teaching contracts – international professional development	Current year plus 6 years	Creation	Local decision
Teacher training – newly qualified staff	Ten years	Creation	Local decision
Teachers – advanced skills	Current only	Creation	Local decision
Education professionals continuous professional development	Current only	Creation	Local decision
Teacher and other education professionals continuous professional development – contact details	Current only	Creation	Local decision
Supply teacher register	Current only	Creation	Local decision
Student finance	Current year plus six	Creation	Limitation Act 1980
School workforce census	Current - succeeded every two years	Creation	Department of Education returns
Secondary school evaluations – all types	Permanent	Creation	Best practice
Secondary school inspections – all types	Permanent	Creation	Best practice
School trips – parental permission slips where there has been a major incident	25 years	Date of birth of the child involved - keep all slips to show rules applied consistently	Limitation Act 1980
School support staff qualifications	Current year plus five	Creation	To be confirmed
School support staff – national vocational qualifications	Current year plus five	Creation	To be confirmed
School support staff – higher level teaching assistants	Current year plus five	Creation	To be confirmed
School status changes	20 years	Creation	Limitation Act 1980
School rolls	Permanent	Creation	Department for Education returns
School trust deeds	To be confirmed	Creation	To be confirmed
School planning public notices	To be confirmed	Creation	To be confirmed
School planning – consultation responses	To be confirmed	Creation	To be confirmed
School planning – new communities	Permanent	Creation	Service decision
School moderation records – four year cycle	4 years	Creation	Local decision
School meals – summary sheets	Current year plus three	End of academic year	Best practice
School meals – lunch register	Current year plus 3	End of academic year	Local decision
School library visit notes	To be confirmed	Creation	Local decision
School library profiles	Five years plus local variations	Creation	Service decision
School library mobile schedules	Current	Creation	Local decision
Governance of maintained schools – instruments of government	Permanent	Creation	National best practice
Governance of maintained schools – governor training	Permanent	Creation	National best practice
Governance of maintained schools – governors and governors’ clerks	Permanent	Creation	National best practice
School construction – private finance initiative	Six years	End of contract	To be confirmed
School census data	Current year plus 6 years	Creation	Local decision
Examination results – standard assessment tests (SATS)	Current year plus 6 years	Creation	Limitation Act 1980
Pupil profiles – individual results	Permanent	Creation	Local decision (DoE advice based upon current court proceedings)
Pupil numbers – post 1983	Permanent	Creation	Local decision
Pupil forecast module	Rolling termly update	Creation	Local decision
Primary forecast	Current year plus six	Creation	Limitation Act 1980
Pre-school data	Current and succeeded every three years	Creation	Best practice
Outdoor learning accidents forms – children	Until child reaches 25 years	Creation	Limitation Act 1980
Outdoor learning accident forms – adults	Current year plus 6 years	Creation	Limitation Act 1980
Outdoor learning booking	Current year plus 6 years	Creation	Limitation Act 1980
National curriculum compliance	Until succeeded	Creation	Local decision
Elective home education	25 years	Date of birth	Education Act 2002 Section 175
Educational psychology assessments	35 years	Date of birth	Arrangements for Placement of Children (General) Regulations 1991
Education welfare cases – end year 11 then archived	25 years	Date of birth	Limitation Act 1980
Child cycle training course – with major incident	Until child/children reach 25 years of age	From date of birth	Best practice
Child cycle training course – no major incident	12 months	End of course	Local decision
Child chaperon	Three years	Creation	The Children (Protection at Work) Regulations 1998
Child performance-license applications	Six months	Date of last performance	Children and Young Persons Act 1963
Child employment – exemption licenses (Body of Persons Approval)	Six months	Date of last performance	Children and Young Persons Act 1963
Child employment – permit applications	Until school leaving date	Receipt	Children and Young Persons Act 1963
Alternative provision census (children not in school but who are the responsibility of DCC)	Current year plus 6 years	Creation	Local decision
School admissions reports – internal and external bodies	Two years	Creation	Skills funding agency requirement
School admissions – academies and church schools	Seven years	Creation	School Admissions Code
School admissions – maintained schools annual consultation	Seven years	Creation	School Admissions Code
Academy schools – LDP contracts	One year cycle	Creation	Local decision

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