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Social Care Contribution towards an EHC plan
This guidance is also available as a downloadable document
What is an Education, Health and Care Needs Assessment?
An Education, Health and Care (EHC)needs assessment is for children and young people who may need special educational provision to be arranged by the Local Authority (Devon County Council). It is a joint assessment from professionals who are or who may need to be involved with an individual to provide advice about specific provision to meet their needs. For the few children and young people who have complex and long-term needs, the local authority may need to consider a statutory assessment of their education, health and social care needs. An EHC needs assessment may result in an Education Health and Care plan (EHC plan). When it does not, the information gathered can be used to inform the SEN support which the school, college or setting provides. Children and young people can have an EHC Plan between the ages of 0 and 25 whilst in education or training. EHC Plans are not required or issued to access Higher Education (University), but they can be used to inform the other support available at university. When a young person is aged 16 or over the local authority expect to work directly with the young person; this of course can include their family
What happens when a request is received?
After a request is made, the local authority has 6 weeks to decide if they would undertake an EHC needs assessment. The information provided at the ‘request’ stage is used to make a decision about whether the child or young person may have Special Educational Needs and if this may require the Local Authority to issue an EHC Plan.
If an Assessment is required
The local authority will carry out an EHC needs assessment for children and young people who have SEN and there is clear evidence that an EHC Plan may be needed.
The Local authority will seek advice on about the child or young person’s physical, emotional and social development and health needs, drawing on relevant evidence from clinicians and other health professionals and what has been done to meet these by other agencies
- Why is Devon asking professionals to use the EHC Hub? to submit advice?
This includes access by people who are mobility impaired, blind, low vision, deaf, hard of hearing, or who have cognitive impairments.
By completing your submission using the Hub you are allowing it to be accessed with and without the aid of assistive technology software and devices such as screen readers, screen magnifiers, text-to-speech software, alternative input devices, Braille embossers, and refreshable Braille displays. Additionally, text can be copy and pasted to be used in a translation service such as Google translate or free translate.
Please note when attaching a report that a scanned PDF document is not accessible to many of these services and therefore inaccessible to many children, young people and their families.
Poor communication with families throughout the process results can result in additional worry, stress and anxiety for children, young people and their families. By providing advice through the EHC Hub this provides families with an instant update about their case. By providing advice in the correct format this can be accessed using a computer, tablet or mobile device.
By providing your advice through the EHC Hub you are supporting the SEN 0-25 team in completing the plan within the 20-week statutory requirement.
All advice from all professionals involved for each case can be viewed by all professionals involved supporting collaborative working and partnerships
- Request for advice
You will be notified that you are being requested to provide advice by e-mail.
If you have not already registered to use the EHC Hub you will be invited to join and setup an account
You will then be asked to submit your advice
A training video can be found here:
- You have 6 weeks to complete the request (Including any Quality Assurance)
- Once submitted your advice will be visible to parents, other professionals and the education setting
- Please ensure you complete your advice in full
What you need to complete
- You must complete the strengths and needs for the child or young person (CYP) and appropriate outcomes for the CYP.
- You must specify Outcomes for the child or young person
- You must specify Provision to help achieve these outcomes
- What advice to submit
Provide a short description of the child/young person’s strengths to be included in the care section of the final plan.
Consider how their abilities can be built upon to support them achieving their educational goals and personal outcomes.
Use your knowledge of the young person and their aspirations.
Examples might be
- enjoys school, particularly rebound and forest school.
- able to communicate using a combination of PECS, Makaton and vocalisations.
- enjoys a settled home life, with his parents and sister who are able to meet his needs and promote his development.
- Has a few key friendships within school
This section should include a direct contribution from social care professionals which relates to the CYP’s abilities to access their education or it should be clearly stated that there are no care needs relating to their SEN.
Needs (including risks) should be recorded as such, and not as provision or resources
Include information about the implications of the care needs on the educational setting
- Focus on practical implications of any care needs condition on different areas of the CYP’s life
- Keep the language simple – so it can be understood by a non-specialist
- Each need must link to Provision and should be reflected in Outcomes – see later
- Specialist reports to provide relevant detailed or standardized assessments should be submitted and will be included in Appendix
The outcome is the benefit or difference made to an individual as a result of a change
Outcomes are best co-created with the CYP, family and multi-agency team involved with the CYP, and Should be linked to their aspirations and goals.
SMART – Specific. Measurable, Achievable, Realistic, and Time –bound
Forward thinking, setting out straightforward steps to achieving goal
Monitoring and review arrangements to be included
Provision is the action of providing or supplying a service or resource. Any provision or service must have been agreed by social care’s internal funding authorisation processes before being included in an EHCP.
The social care provision of an EHCP has two sections; H1 and H2. H1 refers to services provided under the Chronically Sick and Disabled Persons Act and social care must include any services they are providing under that act within an EHCP. H2 refers to services provided under the Children Act 1989 and social care may choose to include these in an EHCP.
You must only include services or resources which social care are responsible (financially) for providing.
Information about Provision should be detailed, specific and normally quantified.
This should include what, how much and who will provide it, this would normally be already stated in the child’s social care plan. This can be added as appendices. It should be clear how it will support the achievement of outcomes including the care needs to be met.
Social Care professionals may not name a school or educational placement – it is helpful instead to describe the environment or reasonable adjustments which could be made to support the CYP e.g. disability access suitable for someone with visual impairment or other sensory needs, or social care professional advice to support integration of CYP with attachment difficulties.
- Quality Assurance
There is no facility within the EHC Hub to quality assure advice prior to submission. This is because Quality assurance is not a part of the process and varies for each and every service area.
For social care contributions your advice must downloaded and sent to your team manager for authorization before your press submit on the Hub.
The whole process must be completed within the 6-week deadline
- All advice should be completed within the 6 weeks
- Please do not attach a signed and scanned copy of the advice as this is not an accessible format
- All advice should be completed within the 6 weeks
- Useful Information
- System Support
- Email : firstname.lastname@example.org
- Telephone : 01392 380434 (Option 2)