Small Grants Scheme for Disabled Children 2019 – second round

About the Scheme

The aim of the Small Grants Scheme is to increase the number of activities and resources that children and young people (0-18) with Special Educational Needs and Disabilities (SEND) and their families can access across Devon.  The scheme helps groups who support specific disabilities and groups that help children to become involved in their local community, reduce social isolation and encourage peer groups.  The activities should, where possible, support inclusion into the community and allow children and young people to take part in activities alongside their friends. The scheme also covers funding for young carers to undertake activities with disabled siblings.

Download the application form for 2019-20

Guidance for 2019-20


Who can apply?

You can apply to the Small Grants Scheme if you are a:

  • Voluntary or community organisation (predominately parent led)
  • Registered or unregistered charity
  • Co-operative
  • Community Interest Company
  • Not for profit organisation

Please note that you must have a bank account in the name of the organisation as we cannot pay into an individual’s bank account.


Applications from schools

We will consider applications from schools but we will not pay for activities or services that schools have a statutory responsibility to provide, for example curriculum based activities, any activity taking place during the school day, or items that are considered as normal family expenditure.  We would expect activities to take place before or after school, at weekends or during school holidays. We will not fund anything set out as a responsibility for Schools under the SEND Code of Practice and will expect activities to support greater inclusion into the community


What will the scheme fund?

Organisations can claim up to £5000.  We will consider a larger amount from consortia bids that demonstrate added value.  The scheme can fund:

  • Activities, trips and associated costs, e.g transport
  • Hire of facilities
  • Resources & materials
  • Staff & volunteer costs/expenses/training
  • A contribution towards start up costs for new groups
  • Advertising & promotional material (a small contribution will be considered)
  • Equipment may be considered but you will need to assure us that appropriate measures have been taken to ensure its suitability and safety for use, including ongoing maintenance, and that small grants is the appropriate way to fund the equipment.

If you are unsure if we will fund your requirements please contact us before you submit your application.

How we assess applications

The panel will take into account how the funding will help meet the outcomes for the child or young person below:

  • Increased independence
  • Increased opportunities
  • Increased accessibility to services where it is recognised that there is a specific need in the area
  • Improved confidence
  • Life skills
  • Sense of achievement
  • Ensuring the child/young persons’ voice is heard


The Panel will also take into account:

  • Parental involvement
  • Range of activities for disabled children
  • How the resources or activities enable children to become involved in their local community
  • How feedback from the children and their families are collected and evidenced


The panel are only able to judge applications on the information received so it is important that you include as much detail as possible on your application form.  Organisations will be informed as to whether they have been successful, partially funded, or unsuccessful once all bids have been evaluated and moderated. The amount of funding agreed will be in relation to the total funding available and the number of applications received.


When will applications be assessed?

We will assess applications in the week commencing 18th November 2019.

Please ensure you submit your application by Monday 11th November 2019. Applications will be considered subject to funds available.


Policies & Insurance

We will ask you to send in copies of the following policies/procedures with your application:

  1. Safeguarding/Child Protection (including Safer Recruitment) – if your organisation works with children or young people you must have a policy that explains how you will make sure they will be safe. Safe Network is a partnership between NSPCC and Children England and provides an extensive range of free child safeguarding advice and information to the voluntary and community sector.  This includes step-by-step guidance, a standards self-assessment and a toolbox of resources.  For more information please go to or email or call 0845 608 5404.
  2. Public Liability Insurance (min £5 million) – depending upon your organisation you may also need public liability insurance.  It is your responsibility to have adequate insurance in place, including cover for any assets you buy or events and activities you run using our grant.
  3. Health & Safety Policy (including Risk Assessments where appropriate to activity)– You will need a health and safety policy, including any information on how you conduct and apply risk assessments. Particular attention will be given to how risk assessments are reviewed in light of different individual child’s needs. If you do not have a full policy, please advise us how you manage the health and safety implications of your work.
  4. DBS checks policy (where applicable) – further information as to who requires DBS checks is available on line

If these documents are not available we will expect you to explain why this is the case.


What happens if we offer you a grant?

Following the decision, we will contact you to confirm your application has been successful.  We may request additional information before making a final decision.  A Grant Agreement will then be sent to you.  You must sign and return one copy of this along with an invoice for the agreed amount and send to


Once we receive the signed Grant Agreement and invoice we will attempt to process your payment within 21 days.  Payments will usually be made by BACS (please include bank details on your invoice).  Please note that we cannot pay money into an individual’s bank account.



The grant awarded must be spent before 31st March 2020.  We will ask you to complete quarterly returns to show how many children have benefitted from the grant, their age group and how much of the grant has been spent and on what.  Please make sure you get receipts for all the items or services you buy with the grant and that you keep them somewhere safe as we may ask you to provide them. We will also ask you to provide a year end document summarising how the grant has been spent and the outcomes, including feedback from users.  We may also visit you to check how the grant has been spent. End of Year Reports will be due by 30th April 2020.


Please ensure you keep us up to date if any contact details change during the grant year.


For further information on the scheme please phone 01392 383000 and ask to speak to Jessica Goddard, or email