What is the COVID-19 Outbreak Management Grant (Self-Isolation)?
Grants are now available to voluntary and community groups/organisations and social enterprises that help people by providing practical, social, and emotional support when they have to self-isolate due to COVID-19.
Organised by local councils or voluntary and community groups, this could include support with:
- accessing food and other supplies.
- caring responsibilities
- practical tasks such as dog walking
- mental health and wellbeing, including loneliness and boredom
- communications to improve awareness of when people need to self-isolate
- maintaining a contingency support offer, even when demand is low
- identifying gaps and opportunities for further COVID-19 self-isolation-related support and funding
Applications are particularly welcomed for grants that will provide support for priority groups as detailed further down this page.
Funding must be spent by recipients by 31 March 2022.
Devon County Council is running a grant award process to fund voluntary, community sector and social enterprises (VCSEs) to increase the opportunity for people to self-isolate by ensuring there is adequate provision for priority groups and resilient coverage across the whole county. We also need to better understand current provision to allow the identification of more opportunities.
Self-isolation of people who have COVID-19, or are at high risk of having the virus, is an integral part of the current COVID-19 response and will remain so throughout the medium term, alongside the ongoing roll-out of vaccination, particularly in light of the threat posed by new variants.
Funding can be used to deliver direct services or to fund delivery partners, including VCSE organisations. We expect funding to be used both to respond to an immediate demand and to maintain a contingency support offer, even when demand is low.
Funding is designed to be flexible and adaptable to the varying needs of individual local areas. Local authorities and VCSE partners are best placed to understand the needs, demand, capacity and infrastructure in their local areas and we hope that this funding can be used dynamically and creatively to support self-isolation through practical measures in the most appropriate way locally.
It is important to note that this funding can only be used to deliver practical, social and emotional support to people who are self-isolating as positive cases or close contacts – this funding cannot be used to deliver financial support.
For more details please refer to the – Self-Isolation Support Framework – Guidance for Local Authorities and VCS Partners on Practical and Financial Support for Self-Isolation
Additional funding can be given to organisations that wish to provide insights into understanding community demand, the support required to self-isolate and the identification of gaps in current provision.
We are looking to support projects that:
- improve awareness through structured COVID-19 compliant communications about when people need to self-isolate including how long for, what this involves, its importance in stopping the spread of the virus, the support available and the consequences of breaking the rules
- deliver practical, social, and emotional COVID-19 compliant support for those affected by COVID-19 including support with:
- accessing food and other supplies
- caring responsibilities
- practical tasks such as dog walking
- mental health and wellbeing, including loneliness and boredom
- increase communications to provide practical, social and/or emotional COVID-19 compliant support for harder to reach groups as listed in the targeted community testing and vaccine inequalities priority groups listed below
- increase communications to provide practical, social and/or emotional COVID-19 compliant support in parts of Devon that do not have access or may only have limited access to it
- include processes that facilitate learning, sharing and feedback of information in real-time that help us identify gaps and opportunities for further COVID-19 self-isolation-related support and funding
If your idea does not meet the criteria listed above, but you believe it will contribute to COVID-19 containment, prevention or increase understanding of self-isolation in your local community, please contact us at firstname.lastname@example.org with an outline of your idea and funding required.
Targeted community testing and vaccine inequalities priority groups
A: areas of socio-economic deprivation
B: occupations with high exposure risk
C: multi-generational and high occupancy households
Protected characteristics most at risk:
D: Black, Asian and minority ethnic groups
E: religions, faiths and nationalities linked to increased risk
F: people with disabilities or impairments
Protected characteristics to keep an eye on:
G: LGBQ+ people
H: trans or non-binary gender
I: people with dependencies on drugs or alcohol in contact with services
J: Gypsy, Roma, Travellers communities
K: migrants, asylum seekers and refugees
L: people experiencing homelessness and rough sleepers
Who can apply?
Applications are accepted from:
- constituted and not-for-private-profit voluntary, community and social enterprise (VCSE) sector groups and organisations
- town and parish councils
- very small groups who have no independent bank account (and who have an eligible sponsor)
- a combination of such groups working together
At least 75% of the beneficiaries of the project or service must be within Devon.
You can apply for:
- funding to pay for items such as salaries, for example, to pay wages for a coordinator to support access to food and other existing services, staff to deliver or collect, or buy groceries/heating when other low-cost options are not possible
- additional funding for existing services that are experiencing increased demand which they are unable to meet
- funding for services which will cease without additional funding
- new projects or services
- new elements of existing projects or services
- funding to maintaining a contingency support offer, even when demand is low
Those applying must:
- have the permission of all relevant organisations to carry out their project
- take responsibility for delivering their project
- be able to deliver their project
- agree to and sign a grant agreement and relevant terms and conditions for the funding
- have relevant policies and insurance in place for the projects they are proposing to deliver, for example, safeguarding and DBS checks
We are unable to fund projects:
- where work has already started and we’ve confirmed your grant application has been successful (retrospective projects)
- working with vulnerable people where there isn’t a safeguarding policy and data protection policy and/or appropriately trained staff/volunteers
- requiring funds to help pay off debts
- promoting religion or politics including supporting a single faith without community benefit
- directly benefiting individuals or for-profit organisations
- providing direct financial support to beneficiaries
- requiring support for sponsored and/or fundraising events
- benefitting one individual recipient, for example, an individual carer
- where the grant funding would not be spent by 31 March 2022
How much can you apply for?
We expect grants to typically be up to £5,000 for small projects and between £5,000 and £20,000 for larger projects – where the project is collaborative and/or county-wide we may consider making larger grant awards.
Devon County Council will reimburse the costs of the project upon receipt of an end-of-project evaluation report outlining what the funds were spent on and the outcomes and impact achieved. You may be asked to provide evidence of spend, for example, receipts. Please let us know if this would prevent or hinder your project from starting.
Applications will need to include details of how much funding will be required and how you have assessed the need for that amount.
All applications will be assessed by our grants panel on the basis of suitability against the funding criteria and initiatives we are seeking to support. Successful applications will go through Devon County Council governance processes to ensure appropriate sign-offs for the value of the project.
How to apply
Applications must be submitted online and funding must be used or allocated before 31 March 2022.
Please ensure that you have read and understood the guidance and what this funding can be used for. Summaries of your project will suffice as there are word number limitations but please include the key information of how your project meets the purpose of this grant fund and how you have identified the size of the grant you require.
Applications will be assessed on a rolling basis from Thursday 30 September. We aim to process applications as speedily as possible. We may need to contact you for further information.
You will receive an email informing you whether your application has been successful or not – please try to avoid contacting the team ahead of this.
Guidance for groups requiring a sponsor/guarantor
Non-constituted groups without their own, separate bank account, small local businesses and individuals may apply but will need to do so with the support of an accountable constituted organisation acting on their behalf as sponsor/guarantor and as the recipient of the grant.
If you fall into this category, organisations that Devon County Council would accept as guarantor or fund holder include:
- town or parish councils
- local community and voluntary services organisation (CVS)
- village hall
- another constituted local voluntary group that qualifies
If you need some help or further advice about making an application please email email@example.com.
Reporting and learning expectations
For all projects, you will need to complete a simple, short feedback form at monthly intervals from the funding date throughout the life of the grant. This will include the:
- total number of individuals supported during the reporting period
- services have been provided during the reporting period
- overall spend during the reporting period
It is very important that funded projects help us build understanding and insights across Devon as the COVID-19 situation develops and changes. We can share and learn from each other in real-time via the provision of feedback from individual projects which will allow us to identify gaps and opportunities.
Monthly meetings are recommended for smaller projects and necessary for larger projects to enable learning, reflection and debriefing on the activity as a whole or on an individual basis. We may contact you where necessary to facilitate additional learning.
End of project report
You will be required to send us a final report which clearly outlines how the money was spent and the outcomes of the project.
Full terms and conditions
You are authorised to sign on behalf of the above-named organisation and that any funding will be used to benefit the community in line with the priorities of the COVID-19 Outbreak Management Fund (Self Isolation).
This practical support funding can only be used to deliver practical, social and emotional support to people who are self-isolating as positive cases or close contacts or provide insights into understanding demand and the support required to self-isolate.
This funding cannot be used to deliver financial support and will only be used for the purposes specified in the application.
- When signing the application form, you are confirming that you are a group eligible to apply without a sponsor that your organisation is compliant with its legal governance structure and has two or more unrelated signatories. We may ask you for evidence of this.
- This COVID-19 Outbreak Management Grant (Self-Isolation) will be used or allocated before 31 March 2022 and any unspent/uncommitted monies will be returned to Devon County Council promptly; without proof of purchase or commitment.
- You will provide Devon County Council with monthly management Information, participate in the learning community and provide a final report on how the funding has benefited the organisation/local community.
- You acknowledge and understand that approval of any grant relating to this application does not commit the County Council to ongoing funding.
- You agree that details of our project may be used by Devon County Council in its public information to promote good practice and inspire others to undertake effective community work and initiatives.
Full details of the specific Devon County Council terms and conditions relating to the COVID-19 Outbreak Management Grant (Self-Isolation) form part of the application process and require projects to accept them before any funds are released. However, there are some generic conditions that apply to all the grant schemes, which your group/organisation project needs to be aware of:
- You must confirm on the application that your project meets the respective eligibility criteria. The grant can only be used for the purposes specified in the application.
- Project applicants must confirm the project serves communities within the Devon County Council administrative area of Devon, with at least 75% of the people benefiting from the project living in that area.
- There is no automatic right to a grant, Devon County Council will consider all applications and decide on the applications it wishes to grant fund, seeking to distribute funding in an even-handed way across the entire area of Devon it administers. Devon County Council reserves the right not to make a funding offer to a project.
- Grants will be awarded where they are deemed to be most needed and where they would have the greatest impact and outcomes.
- Grants will be awarded on a one-off basis. Any grant relating to an application does not commit the County Council to ongoing future funding.
- Applicants must accept in writing (an email or online application will suffice) the associated Devon County Council terms and conditions before any grants can be released.
- A report of how the funding has benefited the organisation/local community will be provided; in line with the relevant terms and conditions applying. This can include invoices and you may want to submit GDPR compliant photos or videos.
- Any Devon County Council grant-funded projects will clearly acknowledge, in any related publicity materials the Fund Scheme as a Devon County Council initiative.
- Devon County Council grant-funded projects accept that Devon County Council will issue publicity about projects and activities that it supports, so may use such projects within its publicity materials and as promotional case studies and may wish the project to evaluate further its project work and outcomes. Publicity may include digital images, video and other content you have provided if you have confirmed them to be GDPR compliant.
- Repayment of Devon County Council grant funds may be required at the sole discretion of Devon County Council if a funded project supplies false information, fails to spend the money in any allotted time period, fails to return evaluation materials within the agreed time period, becomes insolvent and/or there are any other breaches of the conditions or eligibility criteria.
- Devon County Council may request additional information and assurances; requiring additional terms and conditions to apply and will require you to confirm in writing your acceptance of any additional terms and conditions before agreeing to provide Devon County Council grant funding. Acceptance can be in the form of an email from the charity/organisation’s contact email address provided on the application form.