{"id":65795,"date":"2025-04-07T16:11:32","date_gmt":"2025-04-07T15:11:32","guid":{"rendered":"https:\/\/beta.devon.gov.uk\/educationandfamilies\/child-family-support\/family-support\/haf-programme\/information-for-providers\/haf-2025-26-application-form-questions\/"},"modified":"2026-01-02T09:32:40","modified_gmt":"2026-01-02T09:32:40","slug":"haf-application-form-faqs","status":"publish","type":"page","link":"https:\/\/www.devon.gov.uk\/children-families-education\/child-family-support\/family-support\/haf-programme\/information-for-providers\/haf-application-form-faqs\/","title":{"rendered":"HAF &#8211; Application form FAQs"},"content":{"rendered":"\n<p><strong>Application Form:<\/strong>\u00a0Devon Holiday Activities and Food (HAF) Programme 2025\/26<\/p>\n\n\n\n<p>This holiday provision is for school aged children from reception to year 11 (inclusive) who receive <strong>benefits-related<\/strong> free school meals.<\/p>\n\n\n\n<p>Please ensure you have read and understood <a href=\"https:\/\/www.devon.gov.uk\/children-families-education\/child-family-support\/family-support\/haf-programme\/information-for-providers\/devon-haf-service-specification\/\">the Service Specification<\/a> in full before completing the application form.<\/p>\n\n\n\n<p><strong>PLEASE SUBMIT A SEPARATE APPLICATION FOR EACH DELIVERY VENUE, AND ONE APPLICATION EACH FOR PRIMARY AND SECONDARY PROVISION<\/strong>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Section 1<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Venue Information<\/h3>\n\n\n\n<h4 class=\"wp-block-heading\">1.Name and address of the venue<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">2.Please provide full postcode of venue.<\/h4>\n\n\n\n<p>This information will be used to analyse the geographical spread of responses but will not be shared or used to identify responses.<\/p>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">3.Which area of Devon will you be providing places (i.e. where will your venue be?)<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>East Devon<\/li>\n\n\n\n<li>Exeter City<\/li>\n\n\n\n<li>South Hams<\/li>\n\n\n\n<li>Torridge<\/li>\n\n\n\n<li>Teignbridge<\/li>\n\n\n\n<li>West Devon<\/li>\n\n\n\n<li>Mid Devon<\/li>\n\n\n\n<li>North Devon<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">4.What is your target age range for this programme? Select one<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>PRIMARY SCHOOL<\/li>\n\n\n\n<li>SECONDARY SCHOOL<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Section 2<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Organisation Information<\/strong><\/h3>\n\n\n\n<h4 class=\"wp-block-heading\">5.Organisation name<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">6.Organisation address<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">7.Type of organisation<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Charity\/community group<\/li>\n\n\n\n<li>Church group<\/li>\n\n\n\n<li>Uniformed group<\/li>\n\n\n\n<li>Child care provider<\/li>\n\n\n\n<li>School<\/li>\n\n\n\n<li>Youth Group<\/li>\n\n\n\n<li>Sole Trader<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">8.Are you currently registered with Ofsted?<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Yes<\/li>\n\n\n\n<li>No, I am exempt<\/li>\n\n\n\n<li>I am a School<\/li>\n\n\n\n<li>Ofsted application underway<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">9.Ofsted Registration Number (state N\/A if not applicable)<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">10.Charity Commission Reg No (state N\/A if not applicable))<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">11.Companies House Reg No (state N\/A if not applicable)<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">12.Website address\/Facebook page (if you have one)<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">13.Name of your HAF scheme (if you have one)<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Section 3<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Applicant Contact Details<\/h3>\n\n\n\n<h4 class=\"wp-block-heading\">14.Name<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">15.Position in Organisation<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">16.Contact telephone number<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">17.E-mail address<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">18.Is your organisation a universal SEND provider or a SEND specialist provider?<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Specialist Provision:<\/strong>&nbsp;only providing&nbsp;places for children with complex needs.&nbsp;Places for our children with more complex needs will be funded at a higher rate to account for any additional support needed.<\/li>\n\n\n\n<li>Universal SEND Provider<\/li>\n\n\n\n<li>Specialist SEND Provider<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">19.Booking contact details (if this is different to main contact above)<\/h4>\n\n\n\n<p>Name;&nbsp; telephone number; E-mail address<\/p>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Section 4<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Breakdown of Grant Details&nbsp;<\/h3>\n\n\n\n<p>Please ensure you have read the specification:&nbsp;<a href=\"https:\/\/www.devon.gov.uk\/children-families-education\/child-family-support\/family-support\/haf-programme\/information-for-providers\/devon-haf-service-specification\/\">https:\/\/www.devon.gov.uk\/children-families-education\/child-family-support\/family-support\/haf-programme\/information-for-providers\/devon-haf-service-specification\/<\/a><br><strong>GUIDE TO THE NUMBER OF PLACES YOU CAN APPLY FOR<\/strong>:&nbsp; 100 FSM children in a school would generate a need for 30 HAF places.&nbsp; 50 FSM children in a school would generate a need for 15 HAF places.&nbsp; 25 FSM children in a school would generate a need for 7 HAF places.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">20.Do you have previous experience in successfully running HAF places for Devon County Council?<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Yes<\/li>\n\n\n\n<li>No<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">21.Describe your food offer, eg, breakfast, lunch or dinner, snacks<\/h4>\n\n\n\n<p>Clarifying how you aim to meet the school food standards. (<a href=\"http:\/\/www.schoolfoodplan.com\/actions\/school-food-standards\/\" rel=\"noopener\">http:\/\/www.schoolfoodplan.com\/actions\/school-food-standards\/<\/a>)<\/p>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">22.What cooking activities or food preparation activities do you plan to run with the children?<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">23.How will you meet the physical activity standards, ie 60 minutes per day?&nbsp; Give examples of physical activities provided.<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">24.What enriching activities will you provide?&nbsp; eg, inviting in local services like the police, fire services. RNLI etc<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">25.How do you propose to staff the provision? (please include numbers of staff, experience and qualifications).<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">26.How will your provision be inclusive and accessible? (as required in the Equality &amp; Diversity Act 2010).<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">27.What training have your staff\/volunteers received in this respect (inclusion, Special Education Needs and Disabilities)?<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">28.Please describe your organisations commitment to safeguarding and safer recruitment highlighting what training your staff\/volunteers receive in this respect.&nbsp; Your safeguarding training must have been completed within the last 3 years.&nbsp; We can assist you with this.<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">29.Are all your staff and volunteers DBS checked?&nbsp; This is a standard requirement for HAF schemes.<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Yes<\/li>\n\n\n\n<li>No<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">30.Tell us about your risk assessment process, including how you will meet health and safety requirements (particularly with regard to the Health &amp; Safety at Work Act 1974)<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">31.How will you complement other local provision? &nbsp;Are you collaborating with any other organisations? (for example, schools, charities, youth groups and children&#8217;s&nbsp;centres etc. Or supermarkets if they are providing food or food boxes). If so, tell us who you are working with?<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">32.How will you support, signpost or link families to local services (eg, health, employment, education)?<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">33.How will you reach benefit-related Free School Meal children and their families to ensure maximum take-up of grant funded places?<\/h4>\n\n\n\n<p>What is your communication plan?<\/p>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">34.Tell us a bit about your marketing and communication plans for this project including how you will engage with parents and encourage their children to attend their booked places?<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">35.Please provide a brief description of your organisations purpose, skills, experience and track record.<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">36.Which of the following holidays are you applying for funding?&nbsp;Required to answer. Multiple choice.<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>SPRING (4 days)<\/li>\n\n\n\n<li>SUMMER (16 days)<\/li>\n\n\n\n<li>WINTER (4 days)<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">37.What number of days will you be providing for SPRING?<\/h4>\n\n\n\n<p>The value must be a number<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">38.What number of days will you be providing for SUMMER?<\/h4>\n\n\n\n<p>The value must be a number<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">39.What number of days will you be providing for WINTER?<\/h4>\n\n\n\n<p>The value must be a number<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">40.What is the total number of HAF funded places you are applying for per day for SPRING?&nbsp; (Max of 30\/day)<\/h4>\n\n\n\n<p>The value must be a number<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">41.What is the total number of HAF funded places you are applying for per day for SUMMER?&nbsp;&nbsp;(Max of 30\/day)<\/h4>\n\n\n\n<p>The value must be a number<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">42.What is the total number of HAF funded places you are applying for per day for WINTER?&nbsp;&nbsp;(Max of 30\/day)<\/h4>\n\n\n\n<p>The value must be a number<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">43.How will you allocate your 15% Extended Criteria places? Please state N\/A if not applicable<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Section 5<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Amount of Grant Required<\/h3>\n\n\n\n<h4 class=\"wp-block-heading\">44. Breakdown of Grant &#8211; please provide your programme budget in this section, specifying how the funding will be spent (for example, staff costs, food costs, any training requirements, venue hire, insurance, resources etc).<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">45.<strong>Total Amount of Grant Requested: \u00a3<\/strong><\/h4>\n\n\n\n<p>eg; max 30 places\/day @ \u00a330 = \u00a3900 X 24 days = \u00a321,600<\/p>\n\n\n\n<p>The value must be a number<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">46.(a) Average cost per child, per session offered, without food: \u00a3.<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">47.(b) Average cost of food, per child, per session: \u00a3<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">48.Total of (a) + (b).<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">49.If you are providing places for fee paying children (a blended provision is the preferred option for the HAF Programme), how much are you charging per day?<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">50.Tell us why you think your grant proposal and project is good value for money.<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">51.Please add any additional comments\/information that you feel would support your application or if there is anything else you think we need to know.<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Section 6<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Policies and procedures<\/h3>\n\n\n\n<h4 class=\"wp-block-heading\">52.<strong>Please tick to confirm you have the following \u2013 if you don&#8217;t tick a box we will contact you to organise appropriate training for you if necessary.&nbsp;<\/strong><\/h4>\n\n\n\n<p><em>Devon County Council reserves the right to request copies of policies or request evidence of training and insurance prior to awarding or during the grant period. <\/em>Multiple choice.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>A Safeguarding Policy<\/li>\n\n\n\n<li>Safer Recruitment Policy&nbsp;which includes all staff and volunteers<\/li>\n\n\n\n<li>Equality and Diversity Policy<\/li>\n\n\n\n<li>Inclusion Policy<\/li>\n\n\n\n<li>The knowledge and skills to sufficiently risk assess your proposed activities<\/li>\n\n\n\n<li>Sufficient Insurance to cover your proposed activities including public liability insurance of no less than \u00a35 million<\/li>\n\n\n\n<li>Staff or volunteers with responsibility for preparing or handling food will have had a minimum of level 2 food hygiene certification<\/li>\n\n\n\n<li>Staff or volunteers with responsibility for first aid will have appropriate training and certification<\/li>\n\n\n\n<li>Your organisation has a Designated Safeguarding Lead (this is someone responsible for the safeguarding and wellbeing of the children attending) who has received Devon County Council\u2019s (or equivalent) level 3 safeguarding training in the last 3 years<\/li>\n\n\n\n<li>All staff and volunteers in your organisation have received Devon\u2019s level 2 safeguarding training in the last 3 years.<\/li>\n\n\n\n<li>Your organisation has approval to use the premises identified for the activities described in this application.<\/li>\n\n\n\n<li>All staff have had a DBS check<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Section 7<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Declaration<\/h3>\n\n\n\n<p><strong>I declare that:<\/strong><\/p>\n\n\n\n<p>I have read and understand all sections of <a href=\"https:\/\/www.devon.gov.uk\/children-families-education\/child-family-support\/family-support\/haf-programme\/information-for-providers\/devon-haf-service-specification\/\">the Devon HAF Service Specification<\/a>.&nbsp;I also understand that if I\/the organisation&nbsp;does not comply with the information therein, any grant approved may be withdrawn at any time.<\/p>\n\n\n\n<p>I have completed all relevant sections of this application accurately and in accordance with the guidance notes.<\/p>\n\n\n\n<p>This organisation has the authority to accept the grant under the grant conditions.<\/p>\n\n\n\n<p>I am a member of the organisation\u2019s management team or I am the owner.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">53.Full Name<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">54.Position in Organisation<\/h4>\n\n\n\n<p>Enter your answer<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Application Form:\u00a0Devon Holiday Activities and Food (HAF) Programme 2025\/26 This holiday provision is for school aged children from reception to year 11 (inclusive) who receive [&hellip;]<\/p>\n","protected":false},"author":8,"featured_media":0,"parent":11752,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-65795","page","type-page","status-publish","hentry"],"acf":[],"publishpress_future_action":{"enabled":false,"date":"2026-05-11 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