1. What Applications and versions are you running and what was the value of the contracts for:
* a. Finance?
FINEST v5.1.22
Value of contract: £450,206
P2P
Value of contract £44,900
* b. HR?
* c. Payroll?
In respect of both b and c above, the information is held in confidence and disclosure of the same is therefore exempt pursuant to s. 41 of the Freedom of Information Act 2000.
* d. Projects?
• PM3: £40,780 (two year contract)
• Smartsheets: £1,944 per annum
• Microsoft Project 2010 standard edition and Project Plan 3: £17,487 per annum
* e. Business Intelligence Software Tools?
Annual Azure costs are consumption-based for all services but cost around £60,000.00 per annum
Solidatus is £65,000.00 per annum
2. Are you planning a IT system upgrade in the next 12-18 months?
Yes
3. How many Full Time Employees do you have (excluding employees at Schools)?
4,372 full time employees Excluding Schools
4. Which Enterprise Resource Planning (ERP) or Finance system do you currently use?
Devon County Council (DCC) does not have an ERP system
The Finance system is FINEST.
a. What is the value & expiry date of your current contract/licence? What are the extension options?
Value of contract: £450,206
31st December 2024 – currently no option to extend.
5. How many Finance system users do you have?
2968 licenced FINEST users
6. How many Purchasing system users do you have?
45
7. Which Supply Chain Management (SCM) System do you currently use?
DCC does not have a Supply Chain Management system
8. Which Enterprise Performance Management (EPM), Scenario Planning or Strategic Modelling system do you currently use?
9. What is the value & expiry date of your current contract/licence? What are the extension options?
In response to both questions 8 and 9, DCC does not have a Enterprise Performance Management (EPM), Scenario Planning or Strategic Modelling system.
10. Which Human Capital Management (HCM) or HR system do you currently use?
a. What is the value & expiry date of your current contract/licence? What are the extension options?
Please see the answer to question 1 (b) and 1 (c)
11. How many HR system users do you have?
As at the 9th December 2021 we have 17362 users of our Payroll/HR system.
12. Do you have a Digital Transformation Strategy?
Yes. This can be seen online at strategy
13. What parts of your Digital Transformation Strategy are you looking to implement in the next 12-18 months?
The timeline is available in the link above.
14. Do you have any plans to migrate to a fully integrated, fully cloud based back-office system in the next two years
No, however there are plans to replace individual line of business systems as required. New systems will be expected to meet Government Technical Standards of being Cloud First and capable of integration.
15. Do you have an Oracle support partner for applications? If so who?
What kind of support is included in the contract (functional/technical/etc.?)
When does it expire?
No, we do not have have an Oracle support partner for applications
16. Are you running any Oracle Databases?
Yes
If so, what versions are you currently running?
19C
What applications are being run on these Databases?
Weblogic, Orbeon Forms, Liferay
Are you planning another Database upgrade in the next 12-18 months?
No
17. Do you have an Oracle support partner for Databases?
Yes
If so who?
Welldata
What is the per annum value of the database support contract?
We do not hold an exact figure as the contract includes other matters. We estimate the value to be approximately £15,000.
When does it expire?
Two years 1st April 2022 to 31st March 2024, with the option to extend for a further 3 x 12-months at the discretion of the authority (maximum term of 5 years)
Where are the databases held? Hosted, onsite/offsite?
Onsite
18. Where do you advertise any Oracle procurement opportunities?
All procurement opportunities are advertised at Supplying the Southwest
Who is responsible for looking after the contract for the Oracle estate?
SaaS Manager
Who is responsible for looking after the licenses for the Oracle estate?
SaaS Manager and Richard Carter
When does this contract renew?
Varying license sets are on different contracts, but predominantly on 5th April each year
Do you work with off-shore partners?
No
19. Have you considered using a Software As A Service solution and not yet moved to one?
Devon’s published strategy is to commission Cloud First systems, specifically Software as a Service where they exist and meet user need.
Do you currently work with any partners in this space?
Yes
20. At what level are decisions are made around procuring software and services such as video conferencing?
Senior Manager level
21. We request for you to provide contact details of all chief decision makers regarding your technology through your organisation?
Gary Dempster, telephone number 01392 383000