Access to a deceased person’s records

If you wish to access information about a deceased person who has been under the care of the Council, please  put your request in writing. It will be processed under the Freedom of Information Act 2000 –  Data Protection legislation only applies to living individuals.

To help us find and retrieve information for you, please state exactly what information you require, and provide the following details of the deceased:

  • name
  • date of birth
  • date of death
  • last known address of deceased

This information is necessary to help us confirm if we hold records relating to the deceased and locate them for you.

Before we are able to release records about a deceased person, we will need confirmation that the individual is in fact deceased, such as

  • grant of probate
  • death certificate.

If you wish to request information on behalf of a living relative, please see our guide to making a Subject Access Request on behalf of someone else.

Proof of entitlement – one of the following

  • Grant of probate and certified copy of the last will & testament or
  • Letters of administration – if the deceased died intestate

We need to identify that you are the personal representative of the deceased person, and that you are entitled to information about them.

Please supply us with one form of identification for yourself, showing your name and current address.   Acceptable examples of identification are :

  • drivers licence
  • passport
  • bank statement
  • utility bill

If your request is through a solicitor who is acting for you then we require a signed authority from them.