Laundry, fire, HVAC and catering equipment and contracts – 2019-2021

1) Please confirm your annual spend for the listed services showing a breakdown of contract value and any additional ad-hoc spend for the previous 3 years

See our response below

2) Please confirm where services have been won through a tender or bid process or awarded via framework.

See our response below

i) Please confirm the incumbent supplier and expected retender date.

See our response below

ii) Please confirm the portal or tender forum you advertise/promote such works through. www.supplyingthesouthwest.org.uk

3) Please confirm the name and contact details of the person responsible for procurement of the above services.

Devon Procurement Services can be contacted at procure@devon.gov.uk

Listed Services:

a) Laundry equipment supply, maintenance and install.  

There is no corporate contract for Laundry services. Therefore, this information is not held.

b) Fire equipment supply, maintenance and install and provision of Fire Risk Assessments / consultancy.

Chubb Fire & Security Ltd (through Framework min-competition). End date 30th October 2022 with an option to further extend until 30th October 2023.  We do not have planned dates to start retender. Spend for Devon County Council for the last available financial year was approximately £37,000

Fire Alarm and Emergency Lighting Inspection and Servicing Service Term Contract. IJ Cannings & Son Ltd (through open tender) Existing contract expiry: 01/08/2023. Tendered annual value at contract award £76,500.

c) HVAC equipment supply, maintenance and install.
Heating Plant Servicing and Inspection Including Gas Tightness Testing Service Term Contract. IJ Cannings and Son Ltd (through open tender). Existing contract expiry 01/08/2023. Tendered annual value circa £250,000

Kitchen Fan and Canopy Servicing & Inspection Service Term Contract.  IJ Cannings and Son Ltd (through open tender). Existing contract expiry 01/08/2023. Tendered annual value circa £66,000

Air Conditioning Service Term Contract  IJ Cannings and Son Ltd (through open tender). Existing contract expiry 01/08/2023. Tendered annual value circa £31,000

Indicative tender date for all 3 contracts details in this section:  01/08/2023

Note: Due to the complexity of the accounting associated with the value of works associated with different elements of the Estate (in particular the schools estate) and the fact that the schools place orders direct with the contractors for all callout and remedial works it is not possible to provide the annual spend figures for contracts. We have however provided the tendered estimated annual value.

d) Catering equipment, maintenance and install.

Devon has a large number of sites, schools and other buildings.  The information for all sites and buildings is not kept centrally and as such we do not hold this information in a manner that is capable of being easily analysed.  We estimate that it would take greater than the 18 hours that the Council is obliged to spend answering a freedom of information request to provide a response to this question.  For this reason we believe that Section 12 of the Freedom of Information Act applies (cost of compliance exceeds the appropriate limits).