Procedures

Committee Minutes

Tue Sep 21 2010

Related Documents:
agenda for these minutes

Present:-

Councillors Marsh (Chairman), Greenslade, Hart, S Hughes Spence, Way and Westlake

Apologies

Councillor Cann

*28 Minutes

RESOLVED that the minutes of the meeting held on 20 April 2010 be signed as a correct record.

*29 Ethical Governance

The Committee noted that, at its meeting on 10 May 2010 (Minute 25), the Council s Standards Committee had received the results of an ethical governance survey undertaken by Members in the latter part of 2009 to help that Committee assess, inter alia, how the Council met the ethical agenda and whether or not any improvements might be needed. The Standards Committee was pleased to note that, in general, the responses received from members had been by and large positive and no significant actions were needed. A number of specific issues had been raised through that survey which would be addressed by the Standards Committee in its own work programme or through on-going member development and training. However, the Standards Committee also noted suggestions that the Council should re-examine the provision of refreshments at meetings, which it felt should be referred to this Committee for consideration.

It was MOVED by Councillor Hart, SECONDED by Councillor Hughes and

RESOLVED that the comments be noted but that no change be made to current arrangements, for the time being.

30 Involving Local Members

(a) Committee Agenda

In accordance with Standing Order 23, Councillor Greenslade had asked that the Committee review the effect of this Standing Order which provides (sub-para (2)) that any member of the Council may put an item on the agenda of any committee relevant to the functions of that committee in relation to local matters affecting an individual division.

It was suggested that the standing order could be supplemented with a caveat or protocol stipulating that should a member wish to place an item on an agenda of any meeting that relates solely to a local matter within the electoral division of another member then the local member should be consulted upon the inclusion of any such item and the agenda should indicate whether or not its inclusion had the support of the local Member.

It was MOVED by Councillor Hart, SECONDED by Councillor Greenslade and

RESOLVED that the County Council be recommended to agree to the amendment of Standing Order 25(2), as outlined above, to ensure that local member(s) are consulted upon the inclusion on the agenda of any Committee of any item that relates solely to a local matter within their division.

*(b) Council Meetings

In accordance with Standing Order 23, Councillor Greenslade had asked that the Committee consider the introduction of a system of "supply day" motions at County Council meetings to enable the opposition groups to jointly submit a motion for debate at each Council meeting; similar to Parliamentary practice of giving the Opposition the chance to raise business in the House of Commons.

It was MOVED by Councillor Hart, SECONDED by Councillor Hughes and

RESOLVED

(i) that the suggestion be noted but the Committee is of the view that there are sufficient avenues and opportunities within the Council s standing orders and working practices to enable Members to raise issues or generate debate at meetings of the Council on local issues or matters of topical interest, if they so wish.

(ii) that the Committee note the undertaking given by the Leader of the Council to consider the suggestion that, on occasion, Scrutiny Task Group Reports might benefit from a wider debate at the full County Council meeting rather than at Cabinet, as now.

*31 Appointments

(a) Guardianship: Applications for Discharge of Guardianship

The County Solicitor reported on proposed interim arrangements for dealing with applications by the Social Services Authority under the Mental Health Act for the discharge of guardianship pending formal approval of those arrangements at the next Annual Meeting of the County Council.

It was MOVED by Councillor Hart, SECONDED by Councillor Hughes and

RESOLVED that approval be given to the appointment of a Committee of 6 Members of the Council, to be Chaired by the Cabinet Member for Adult Community Services, with nominations to be made by the Whips/Secretary on a 4:1:1 basis, from which Panels of no more than 3 members may be drawn as required to hear applications.

(b) Manufacture and Storage of Explosive Regulations 2005

The County Solicitor reported on the potential involvement of the County Council in applications to the Health Safety Executive for an Explosives Site Licence and on proposed interim arrangements for dealing with such applications pending formal approval of those arrangements at the next Annual Meeting of the County Council.

It was MOVED by Councillor Hart, SECONDED by Councillor Hughes and

RESOLVED that approval be given to the appointment of a Panel of 3 Members comprising the Cabinet Member for Environmental Regulatory Services, the County Councillor in whose division any proposed site was located and one opposition member, under the chairmanship of the Cabinet Member, to fulfil the Council s obligations under the above Regulations to arrange and hold a public assent hearings for any application received by the HSE to which objections may have been made.

*32 Calendar 2010/11

The Committee considered the draft calendar of meetings for 2010/11 prepared in line with the pattern of previous years while reflecting changes to the Council s Committee structure and other relevant factors.

It was MOVED by Councillor Hart, SECONDED by Councillor S Hughes and

RESOLVED that, subject to meetings of the Environment, Economy Culture Scrutiny Committee in January 2011 and 2012 commencing at 0930hours and to the rescheduling of meetings of the Health Adult Services Scrutiny Committee, the Exeter Locality (County) Committee and the Exeter HATOC to each meet regularly on the same day wherever practicable and any further comments from the Whips/Secretary by the end of the month, the Calendar for 2010/11 be approved and published.

*33 Member Development - Update

The Committee received the report of the Deputy Chief Executive (CR/10/58 - text only | pdf CR/10/58) on progress with the Member Development Strategy, meeting Member learning and development needs, evaluation of training activities and the availability of generic or specific subject training for members of Committees.

*34 Members Attendance at Meetings (Minute *26/20 April 2010)

The Committee received a summary of Members attendance at meetings of the Council, Cabinet and Committees from 1 April 2010 to date.

*35 Criminal Record Bureau Checks (Minute 5/29 September 2009)

The Committee received the summary report of the Deputy Chief Executive (CR/10/62) on CRB checks undertaken in line with the Council s policy that such checks should only be carried out for Members on an exceptional basis, where required, and in the opinion of the County Solicitor.

*36 Budget Monitoring 2009/10

The County Solicitor reported on the projected outturn for the 2010/11 financial year which was expected to remain within budget.

* DENOTES DELEGATED MATTER WITH POWER TO ACT

The meeting started at 2.15pm and finished at 3.15pm

Minutes of this Committee are published on the County Council s Website at: :

Date Published: Wed Sep 22 2010