Exeter Highways and Traffic Orders

Committee Minutes

Thu Nov 24 2011

Related Documents:
agenda for these minutes


Devon County Council

Councillors Leadbetter (Chairman), Brock, Mrs Foggin, Hannaford, Newcombe, Owen, Prowse, Mrs Spence and Westlake

Exeter City Council

Councillors Hobden, Mrs Morrish, Taghdissian and Wardle

Attending in Accordance with Standing Order 25

Councillors Dawson and Macdonald

*96 Minutes

RESOLVED that the minutes of the meeting held on 21 July 2011 be signed as a correct record subject to in minute 86 correction of Dunsford Hill to Dunsford Road .

*97 Bus Services in Exeter

(Councillor Dawson attended in accordance with Standing Order 25(2) and spoke to this item).

Mr Spencer, Stagecoach South West, Exeter reported that there had been no recent service developments but operations were constantly under review to minimise costs and encourage patronage.

Members discussion points included:

Councillor Dawson raised a question relating to safety and awareness of drivers when passengers were alighting or finding a seat. Councillor Dawson gave an example when her small child alighted and the bus drove off before she had the chance to disembark. Mr Spencer referred to additional training for drivers which had been provided 18 months previously and that drivers had internal mirrors which did provide good vision of passengers and with the removal of the two door buses (some 5 6 years ago) such issues had been alleviated. He would investigate the incident further with Cllr Dawson and he would also re-emphasise this issue with drivers in their future training;

arising on a question from Councillor Hannaford relating to the bus marking at the First and Last junction, the Chairman agreed to a site visit with Councillor Hannaford, Highways Officers and Stagecoach;

arising on a question from Councillor Spence about the new smart cards for the over 60s Mr Spencer reported that it made operations quicker but there was no significant financial impact

the Transportation Studies Manager reported on the developing Bus Strategy for Exeter as part of the emerging Local Development Framework with reference in particular to growth areas. Detailed discussion was underway with Stagecoach and a report would be submitted to a future HATOC

with the forthcoming Christmas shopping period park and ride services were being extended as usual. Uptake would be monitored

arising on a question from Councillor Hobden about an incident involving a collision with a cyclist and the unsatisfactory telephone manner in which the resulting complaint was dealt with by Stagecoach Mr Spencer confirmed that he had now seen the woman concerned and had addressed her points and that the complaints procedure was under review.

The Chairman thanked Mr Spencer for answering members questions.

*98 Update on London Inn Square (Minute 88)

(Councillor Owen declared a personal interest by virtue of her spouse s representations on this matter during the public consultation exercise)

The Committee considered a presentation by the Transportation Studies Manager in respect of the stakeholder and community engagement meetings about the proposals for extension of the current one-way system in Paris Street to reduce traffic flow and pedestrian/vehicle conflict outside the new John Lewis store. The presentation also covered the financing of the proposed scheme with the City Council and traffic movement forecasts in respect of possible displacement (as reported at the last meeting). Following the series of local stakeholder events, there was general support for the proposals to specifically address impacts in the St James and St David s area. The Transport Studies Manager reported that a number of previous concerns from the St James residents had been addressed. A monitoring regime after implementation would be instigated and if, as a result of the changes there were issues, timely action would be taken.

The proposals would be determined by Cabinet on 14 December 2011.

It was MOVED by Councillor Leadbetter, SECONDED by Councillor Westlake and

RESOLVED that a working group comprising the Chairman, Councillors Brock and Westlake and local City Council members review details of the scheme prior to the meeting of the Cabinet

*99 Devon Highways One Team

The Committee received a presentation from the Devon Highways Change Manager on the progress of the Devon Highways organisational changes in relation to the Pilot Project and Restructure including closer working with Devon Highways under the Virtual Joint Venture (VJV) arrangements.

The presentation covered the challenging budgetary reduction background and required savings to be made over the next financial years. This had resulted in the management review of the highway and traffic management service and approval of the pilot structure arrangements, which commenced in April/May 2011. There had been detailed consultation with staff and union representatives which formally ended on 10 November.

As part of the new arrangements Members would be kept informed of local proposed developments and the maintenance programmes pertaining to their respective divisions.

*100 Exeter HATOC Working Group Cycling and Shared Use Pedestrian/Cycle Routes

(Councillor Macdonald attended in accordance with Standing Order 25(2) and spoke to this item).

The Committee considered the report of the Head of Highways and Traffic Management (HTM/11/32). At the November 2009 Exeter HATOC meeting a working group comprising Councillors Foggin, Owen, Prowse and Taghdissian had been agreed to review cycling and the shared pedestrian/cycle routes. The report summarised the progress made through work carried out by the County Council s Sustainable Transport Team to promote use of bicycles and a culture of tolerance and awareness amongst all highway users. It also detailed the proposed use of a successful bid of 4.9m.

Discussion points included

the encouraging relatively high proportion of children in the County cycling to school, and various promotions/initiatives to promote cycling by children including bike ability training

the existence and composition of the Exeter Cycle Forum which included officer representation from the City and County Councils. The Forum (of which Councillor MacDonald was a member) had considered the report and in particular the new and innovative approaches to promote cycling and tolerance of all highway users. The Forum had broadly welcomed the proposals and initiatives. The Chairman would be invited to a future meeting of this Forum

the implementation of all 20mph speed limit for all residential (non arterial routes) across the City

the need to enforce no cycling on pedestrian footways where appropriate for the safety of pedestrians

possible reasons why there appeared to be less numbers of elderly people walking due to in part to the concessionary fares scheme

the effectiveness of modern cycle bells

the need to inform members of local developments (including erection or removal of bike barriers in narrow lanes or pedestrian subways).

It was MOVED by Councillor Leadbetter, SECONDED by Councillor Hannaford and

RESOLVED that the Working Group be reconvened to continue to review progress

*101 Traffic Signal Repairs St Thomas

The Committee considered the report of the Head of Highways and Traffic Management (HTM/11/33) on the circumstances surrounding the repair of two traffic signal installations in St Thomas during June and July and the limitations of the traffic signal maintenance contract.

It was MOVED by Councillor Leadbetter, SECONDED by Councillor Hannaford and

RESOLVED that the circumstances surrounding the repairs to signals in St Thomas during June and July be noted and the current arrangements for traffic signal maintenance be supported.

*102 Congestion Management Working Group Update

The Committee considered the report of the Head of Highways and Traffic Management (HTM/11/34) on a member working group s findings and update which looked at Congestion within the City.

Discussion points included

the proposed removal of the bus markings at the First and Last junction in Cowick Street, which would be reviewed with the local member

the need to review a proposal as to whether the bus lane on Exe-Bridge should be removed

further consideration of the issues identified in the report by the working group and that more members were welcomed to volunteer to serve on this group.

It was MOVED by Councillor Leadbetter, SECONDED by Councillor Westlake and


(a) that the Working Group be reconvened to consider the outstanding issues included the report;

(b) that the situation regarding Flashing amber signals be monitored and members be kept informed of updates and that members be requested to inform the Head of Highways and Traffic management when signal junctions appear to be faulty.

*103 Elm Grove Road/Station Road Topsham, Pedestrian Improvements

The Committee considered the report of the Head of Highways and Traffic Management (HTM/11/35) on a proposed scheme to improve the walking routes around the mini roundabout at the junction of Elm Grove Road and Station Road, Topsham.

It was MOVED by Councillor Newcombe SECONDED by Councillor Leadbetter and

RESOLVED that the scheme shown on the plan attached to the report be approved at an estimated cost of 32,000.

*104 Station Road Pinhoe Walking and Cycling Route

(Councillor Macdonald attended in accordance with Standing Order 25(2) and spoke to this item).

(Councillors Brock, Macdonald, Mrs Morrish and Prowse declared personal interests by virtue of being members of Exeter City Council s Planning Committee which would consider the planning application in respect of this proposal)

The Committee considered the report of the Head of Highways and Traffic Management (HTM/11/36) on a proposal to provide a new walking and cycling route from Station Road Pinhoe, along the northern boundary of the Station Road playing field, linking Pinhoe Road near the junction with Cumberland Way

Members agreed that as part of a site visit to be held the following day (relating to a different issue) the members involved could also view the current state of the walking route to the north of the railway and the potential for this to be improved for cycle use.

It was MOVED by Councillor Leadbetter, SECONDED by Councillor Spence and

RESOLVED that the scheme shown on the Exeter City plan attached to the report be approved at an estimated cost of 82,000.

*105 Salting Routes

In accordance with Standing Order 23(2) Councillor Foggin had asked that the Committee consider this item.

Councillor Foggin expressed her concerns about the new criteria for pre-salting and salting of the network and the implications for Hamlin Lane, Hanover Street and Ladysmith Road.

The Exeter Neighbourhood Highways Team Leader circulated charts of the primary and secondary routes for Exeter in accordance with criteria approved by the Cabinet and resources available.

Councillor Hannaford also reported on the criteria for grit bins in the vicinity of Old Vicarage Road Cowick Lane. The Team Leader advised that grit bins could only be placed in accordance with county policy (known trouble spots, steepness of the roads, etc) and within financial constraints. It had subsequently been confirmed to Members that they may use their Locality Budgets for grit bins to overcome financial constraints.

*106 Issue of Residents Parking Permits since 1 November;

Experimental Order, Exeter High Street, Condition of the Highway of Exeter High St,

Draft Traffic Order July 2011 (County Wide TRO),

Speeding Vehicles; and

New Parking Dispensation Scheme

In accordance with Standing Order 23(2) Councillor Prowse had asked that the Committee consider these items.

(Councillor Prowse declared as personal interest by virtue of his membership of Exeter City Council as the enforcement authority)

In terms of the parking permits since 1 November and new parking dispensation scheme Councillor Prowse expressed concern about the new on-line application process and that the Committee had not been consulted about the parking dispensation arrangements. The Neighbourhood Highway Group Manager reported that the on-line parking permit application process was in accordance with the County Council s IT strategy and that the system allowed for applications via the telephone also. Members had been informed about the new arrangements on 6 October 2011. The on-line parking dispensation scheme formalised current arrangements for dispensations for certain groups of people requiring parking (for example tradesmen etc) in restricted areas.

In terms of various experimental and draft traffic orders Councillor Prowse expressed his concerns about their legality and enforceability. He questioned the advice in a letter sent on behalf of the County Solicitor of 17 November 2011 (circulated at the meeting) explaining the position in respect of Cedars Road, North Street and Velwell Road, Exeter. The changes in these roads had been approved by the Cabinet Member for Highways and Transportation, in accordance with the Council s Constitution. The Group Manager also reported that the concerns as expressed by Councillor Prowse had been investigated by legal and highways officers and the enforceability of the various Orders had been confirmed by leading Counsel.

In terms of speeding Councillor Prowse expressed his concerns about the process for monitoring speeds (in particular at Wrefords Lane) by SCARF and their liaison with the Safety Camera Partnership.

The Group Manager reported that the Partnership would consider SCARF information and it would prioritise its resources according to collision data. More information on the SCARF process would be sent to Members. Councillor Owen also suggested that that Councillor Prowse could raise his concerns at the local police consultative meetings at Heavitree Police station.

Councillor Prowse expressed concerns about the condition of the Exeter High Street and its pavements. The Chairman agreed that he would inspect the street with the officers.

*107 School Crossing Patrols at Montgomery School and St Thomas Primary School;

the proposed consultation over closing the Ferndale Road and Old Vicarage Road junction;

New Waiting Restrictions for Exwick Road and Exwick Villas Pavement Cyclists; and Pedestrian Subways and the Loss of Barriers

In accordance with Standing Order 23(2) Councillor Hannaford had asked that the Committee consider these items.

Councillor Hannaford reported that a new school crossing patrol would be reinstated for Montgomery School (Okehampton Road) as this location accorded with County Council criteria.

In terms of St Thomas Primary School the road in question did not meet the criteria for reinstatement of a crossing patrol. The Exeter Neighbourhood Highway Team Leader reported that following a site meeting with the local member various actions points had been agreed which he would progress. Use of section 106 money (in respect of the nearby Bellway development) for a speed reduction scheme in this area was unlikely to be permissible.

In terms of Old Vicarage Road the Team Leader reported that further representations had been received about the proposed closure and these were currently being collated. When ready the results would be discussed with the Chairman and local members. Currently there was no funding identified to progress any proposal.

In terms of proposed waiting restrictions for Exwick Road and Exwick Villas Councillor Hannaford reported on a recent residents meeting. The outcome was a commitment from the County Council to introduce restrictions when resources allowed. The Neighbourhood Highway Group Manager was unable to give a timescale for initiation of a scheme.

Councillor Hannaford expressed concerns about the removal or introduction of cycle barriers in Tin Lane, Prospect Place and Exebridge Subway. The Neighbourhood Highway Group Manager reported that local members would be consulted about future proposals. The Chairman also indicated that the issues involved could also be considered by the Working Group reviewing cycling and pedestrian routes.

*108 Actions Taken Under Delegated Powers

The Committee noted the report of the Head of Highways and Traffic Management (HTM/11/37) on actions by the Head of Highways and Transportation in consultation with the Chairman and local members in respect of implementation of Traffic Orders following advertisement.

*109 Dates of Meetings

Thursday, 2 February; Thursday 19 April 2012; Thursday, 19 July; Thursday, 8 November and Thursday, 17 January 2013, and Thursday, 18 April 2013 .

*110 David Malpas (Exeter Neighbourhood Highway Team Leader)

The Chairman reported that this was David Malpas last meeting of the HATOC as he had recently been appointed as the Roads Manager for the island of St Helena. The Chairman and Members congratulated Mr Malpas and thanked him for his valued service with the County Council and wished him well for the future.


The Minutes of this Committee are published on the County Council's Website at:-

The meeting started at 2.15 pm and finished at 5. 10 pm

Date Published: Wed Dec 07 2011