Farms Estate

Committee Agenda

Thu Feb 10 2011

Related Documents:
minutes for this agenda

A meeting of the Farms Estate Committee will be held on the above date at 2.15pm at County Hall, Exeter to consider the following matters.

P NORREY

Chief Executive

A G E N D A

PART I OPEN COMMITTEE

1. Apologies for Absence

2. Minutes of the meeting held on 17 November 2010, attached (Page ).

3. Items Requiring Urgent Attention

Items which in the opinion of the Chairman should be considered at the meeting as matters of urgency.

4. Revenue Budget Month 8 2010/11

Report of the Director of Finance (CR/11/10 - text only | pdf | supplementary information CR/11/10) on the County Farms Estate Revenue Budget 2010/11 (month 8) monitoring statement, attached (Page 12).

Electoral Division(s): All

5. Usable Capital Receipts Reserve

Report of the Director of Finance (CR/11/11 - text only | pdf | supplementary information CR/11/11) on the County Farms Estate Usable Capital Receipts Reserve, attached (Page 15).

Electoral Division(s): All

6. Matters of Urgency

Report of action taken by the Chairman of this Committee, in accordance with Part 3 of the County Council s Constitution in:

(a) approving in a letter of 19 November 2010:

(i) advertising Fairfield Farm, Denbury as a 125 acre or thereabout dairy starter holding to new entrants on the open market for a term of seven years commencing 25 March 2011 and terminating 25 March 2018, subject to terms being agreed;

(ii) offering the Denbury and Torbryan Allotments Association a fixed term licence/lease of part OS 7189 part OS 8700 extending to two acres or thereabouts in total, subject to terms being agreed.

(b) approving in a letter of 6 January 2011, a capital reserve of 70,000 to compensate the tenant of Endfield Farm, Sandford 66% of the approved cost of providing a tenants improvement NVZ compliant slurry store at end of tenancy (25 March 2013), subject to detailed terms and conditions being agreed and complied with.

(c) approving in a letter of 12 January 2011, declaring Venn Cross Farm, Landkey permanently surplus to the operational requirements of the Estate so that it can be sold to the sitting tenant for the sum of 400,000, subject to terms being agreed. Please note this resolution supersedes that of minute reference FE/35 of 11 February 2010.

Electoral Division(s): All

7. Review of Financial Institutions Lending Arrangements with Tenants

Report of the Deputy Chief Executive (CR/11/12 - text only | pdf CR/11/12) following a consultation exercise undertaken by the Chairman of the Committee and the Senior Land Agent with an agricultural account manager of a bank with a significant market share of agricultural accounts in Devon, attached (Page 19).

Electoral Division(s): All

8. The County Farms Estate - Review of Standard Farm Business Tenancy Break Clauses

Report of the Deputy Chief Executive (CR/11/13 - text only | pdf CR/11/13) on delivery of recommendation 5 of the Farms Estate Strategic Review Report (March 2010) endorsed by Cabinet on 14 April 2010, attached (Page 23).

Electoral Division(s): All

9. Management and Restructuring Issues

Report of the Deputy Chief Executive (CR/11/14 - text only | pdf CR/11/14) relating to various ongoing County Farms Estate management and restructuring issues to be approved, attached (Page 25).

Electoral Division(s): Tavistock, Honiton St Paul s

10. The Economic Viability of Small Scale Anaerobic Digestion

Deputy Chief Executive to report.

Electoral Division(s): All

11. Bicton College Student Bursaries

Deputy Chief Executive to report.

Electoral Division(s): All

12. Tenants Association - Discussion of the Associations Formal Concerns

Deputy Chief Executive to report.

Electoral Division(s): All

13. Tenants Farm Business Management Competition

Report of the Deputy Chief Executive (CR/11/16 - text only | pdf CR/11/16) on a proposal to promote the qualities and business acumen of existing tenants to the private sector as an additional means of achieving the aim of recommendation 13 of the Farms Estate Strategic Review Report (March 2010) endorsed by Cabinet on 14 April 2010, attached (Page 28).

Electoral Division(s): All

PART II ITEMS WHICH MAY BE TAKEN IN THE ABSENCE OF PRESS AND PUBLIC

14. Exclusion of the Press and Public

Recommendation: that the press and public be excluded from the meeting for the following items of business under Section 100(A)(4) of the Local Government Act 1972 on the grounds that they involve the likely disclosure of exempt information as defined in Paragraphs 1, 2 and 3 of Schedule 12A of the Act, namely information relating to, and which is likely to reveal the identity of, tenants and information relating to the financial or business affairs of tenants and the County Council and, in accordance with Section 36 of the Freedom of Information Act 2000, by virtue of the fact that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

15. Requests for Extension of Tenancy

Report of the Deputy Chief Executive (CR/11/17) relating to requests from tenants for an extension to the term of their tenancy agreements, attached (Page 30).

Electoral Division(s): Braunton Rural; Honiton St Michael s; Thurlestone, Salcombe Allington; Newton St Cyres Sandford; Teignbridge South; Yealmpton

16. Breakthrough Plus Business Plan and Tenancy Request

Report of the Deputy Chief Executive (CR/11/18) relating to an expression of interest from the Charity Breakthrough Plus Ltd to rent buildings and land to relocate their rural based service, attached (Page 39).

Electoral Division(s): All

17. Greenhills Farm, West Anstey

Report of the Deputy Chief Executive (CR/11/19) relating to the business case for disposing of the holding (Page 42).

Electoral Division(s): South Molton Rural

18. Bad Debts

Deputy Chief Executive to report.

Electoral Division(s): All

Members are reminded that Part II Reports contain exempt information and should therefore be treated accordingly. They should not be disclosed or passed on to any other person(s).

Members are also reminded of the need to dispose of such reports carefully and are therefore invited to return them to the Committee Secretary at the conclusion of the meeting for disposal.

MEMBERS ARE REQUESTED TO SIGN THE ATTENDANCE REGISTER

Membership

Councillors Brook (Chairman), Bowden, Chugg, Fowler, Lee, Taylor and Yabsley

Co-opted Members

Mr Latham (Tenants Representative), Mr Glanvill (Devon Federation of Young

Farmers Clubs Representative)

Declaration of Interests

Members are reminded that they must declare any interest they may have in any item to be considered at this meeting, prior to any discussion taking place on that item.

Access to Information

Any person wishing to inspect any minutes, reports or list of background papers relating to any item on this agenda should contact Peter Stiles on 01392 382289

Internet

The agendas and minutes of the Farms Estate Committee together with any officers reports considered at the meeting are published on the Council s Website at http://www.devon.gov.uk/index/councildemocracy/decision_making/cma/index_frm.htm

Access to County Hall

Access to County Hall is restricted and all visitors are requested to report to the Main Reception. Car parking facilities on site are limited. Provision for disabled parking is available. It is advisable to contact County Hall Main Reception in advance on 01392 382504. See attached Guidance Notes for Visitors (which refer to Public Transport Links).

Emergencies

In the event of the fire alarm sounding, leave the building immediately by the nearest available exit, following the fire exit signs. If doors fail to unlock press the Green breakglass next to the door. Do not stop to collect personal belongings, do not use the lifts, do not re-enter the building until told to do so.

Mobile Phones

Please switch off all mobile phones before entering the Committee Room or Council Chamber

Copies of this Agenda and/or Reports may be made available in other formats (e.g. large print, audio tape, Braille or other languages). Please contact the Information Centre on 01392 380101 for more information.

Date Published: Fri Feb 04 2011