1. The signatory of the application shall be the hirer. Where a promoting organisation is named in the application, that organisation shall also be considered the hirer and shall be jointly and severally liable here under with the signatory.
2. The fee payable for the hiring shall be calculated in accordance with the scale of charges published by Social Services.
3. The fee for an occasional hiring shall be paid to the person authorising the hiring within five days of such hiring being approved and upon receipt of such fee the hiring shall stand confirmed subject to the provision of condition 4. In the case of a long-term letting the manager of the hired premises may at their discretion permit the periodic payment of hire charges in arrears.
4. The Manager must reserve the right, having good reason, at any time without notice to cancel a hiring or withdraw permission for the hirer to occupy any part of the hired premises on any particular date. In such event the Manager shall not incur any liability whatsoever to the hirer other than for return of any fee or the appropriate part of any fee paid in respect of the hiring.
5. If the hirer cancels the hiring of the premises then the Manager shall be entitled to retain or demand as the case may be the whole of the fee paid in respect of such cancelled hiring provided that seven days cancellation notice was not given prior to the date of the hiring. If notice was given within seven days then a cancellation fee is not required and any fee already paid should be returned to the hirer.
6. Bookings are taken subject to the premises not being subsequently required for Parliamentary or Local Government elections or other statutory purpose. In the event of the premises being so required, the Manager will refund to the Applicant all charges made by them and already paid by the Applicant.. The Council will not be liable to pay any compensation for any loss incurred by the Applicant.
7. The Manager must inform the Hirer that they are required to take out Public Liability Insurance to the value of 5 million.
8. The hirer's use of the hired premises shall be deemed to include the use of chairs and tables only.
9. The arrangement of furniture and / or the use of additional furniture or equipment will require the specific approval of the Manager. Such use may be subject to the published scale of charges.
10 Kitchen facilities and facilities for the preparation of refreshment are not included in the hiring unless prior consent for the use of such facilities has been given by the Manager.
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