Responsible Officer:- Alan Rudall
Date of Issue:- 25th February 2005
Social Services adopts and endorses the County's Lettings Policy and recognise the principles therein, namely :
(i) that Social Services premises represent a significant capital investment and should be fully utilised ;
(ii) are a valuable community resource;
(iii) priority usage is for Social Services related usage and should be provided free of charge ;
(iv) other designated external users ( that managers of units see fit) such as voluntary organisations may book available facilities.
Social Services have adopted the standard Devon County Council account of hire.
No member of staff is allowed to vary that in terms and conditions from which the Social Services premises are hired to either individuals or organisations nor to deviate from the published charging policy.
All formal hiring of Social Services premises, including those for which no charge, is made shall be properly documented. All hirers must complete a lettings of hire agreement and are to receive a copy of the conditions of hire. The hire agreement is a contract which a Social Services manager may enforce at law.
In arriving at the scale of charges the governors have followed the following principles :-
(i) that Social Services users will not be charged for the hire of a facility.
(ii) that designated external users will be charged according to the standard scale of charges.
(iii) charges can be made for the provision of refreshments, if required.
For the purpose of charging the unit manager is empowered to determine to which group any particular individual or organisation belongs. The basis of charging will be determined by the purpose for which a letting is arranged.
The scale of charges are contained with an annual Finance Circular.
Social Services are constrained by law to apply value added tax to all transactions where this is appropriate.
For external designated users, payment at the time of booking is required. Cheques or cash are both acceptable but cheques should wherever possible be supported by a guarantee card. In all cases where cash or cheques are paid over then an official receipt must be issued.
See also
Back to top