You may be aware from previous years of the need to collect information to allow the completion of the P11d return. The Authority is required to make a return to HM Revenue & Customs by the 6 July giving them details of taxable payments / benefits in kind that employees have received as a 'cash equivalent' amount.
Also by 6 July the Authority must have given the same information to employees. The costs of not meeting these requirements are heavy. The late supply of information to the Revenue or the employee can cost £300 initially then £60 per day per employee. Incorrect information can also cost £3000 per employee.
To meet these requirements it is essential that accurate information is provided. We can centrally obtain the required information relating to travel claims processed through the central payments arrangements and for lease cars administered by us. However, there are a number of other areas where information is not available and we must seek returns from you
In order to meet deadlines please return the attached Declaration and Returns Forms by 29 April 2013 indicating any benefits and details of these that employees are in receipt of. (Note that there is a separate worksheet for Cars, Vans and Non Vehicle Expenses) We may require further details in order to submit the P11d. This should be signed and returned even in the case of a nil return.