DAPH AGM
Proposed Constitution
The aims of the association are as follows:
- To support the Headteachers and Deputy Head and Assistant Headteachers of Devon
- To provide professional development and conferences
- To provide representation and a means of consultation for the LA
- To enable effective communication between schools, the LA and other organisations
- To liaise with outside agencies and national bodies
- To work in collaboration with DASH ,SHAD and DAG to promote and develop the Vision for Learning for Devon’s children
- This Association shall be known as the Devon Association of Primary Headteachers or DAPH.
- All Headteachers of Devon’s maintained Primary, Infant, Nursery and Junior Schools are automatically members of the Association. Deputies, Assistant Headteachers and members of School leadership Teams have access to and may participate in the activities of the Association.
- The Association shall be an independent, non-union, non-sectarian organisation that shall concern itself with the promotion of good practice in Primary Education.
- The Association shall be able to generate its own funds and be supported by contributions from the LA or other bodies.
- The Annual General Meeting shall be held in the Summer term.
- Before the end of the Summer term each year the 32 Local Learning Communities shall each elect a DAPH representative for the beginning of the new school year. These 32 representatives will form the DAPH Council.
- The DAPH Executive Committee will be elected by and from the DAPH Council at the AGM. Membership of the Executive Committee will normally be for at least two years.
- The DAPH Executive Committee will consist of 10 elected members. In addition there are 6 non-elected non-voting members who shall be: 3 DAPH Area Officers, and 3 Headteacher Support Officers.
- The Officer elected to the position of Vice-Chair, and subsequently as Chair, will serve a term of office of five years. The position of Vice Chair will be elected biennially at the first Executive Committee meeting after the AGM. The Chair and Vice-Chair will normally serve for two years respectively, with the presumption that the Vice Chair will serve two years as Vice Chair and the following two years as Chair. The outgoing Chair will remain on the Executive Committee for a minimum period of one year to promote continuity.
- The DAPH Executive Committee shall be quorate when at least six of the serving elected Executive Committee members are present.
- The DAPH Executive shall have the power to co-opt up to 2 members onto the Committee from the serving Heads, Deputies and Assistant Heads of Devon following ratification by the DAPH Council. The Executive will also have the power to co-opt additional non-voting members if required.
- The DAPH Executive Committee shall meet at least 6 times a year to regulate the affairs of the Association.
- The 6 representatives for the School’s Forum will consist of 4 members of the DAPH Executive Committee and 2 members of the DAPH Council..
- The DAPH Council may authorise any funds not held with Devon County Council to be deposited in a bank of the DAPH Executive Committee’s choice. Each cheque must be signed by 2 out of three authorised signatories.
- A financial report shall be prepared and be available for inspection at the AGM. All accounts shall be audited annually.
- The DAPH Executive Committee shall have the power to wind up the Association and dispose of its assets provided that notice of intent has been given to all DAPH members. If no written representation has been made to the Chair to retain the Association within forty days of the notice of intent being posted the Association may be wound up. Representation to retain the Association must be 15% of the membership or more. All assets outstanding at the winding up of the Association shall be given to the LA for use in Devon’s Primary Schools.
- The DAPH Association’s year shall be the same as the academic year.
- An extraordinary meeting of the Association may be called by written request to the Chair by 15% of the membership. The Chair would then give 21 days written notice to all members.
- Alterations and amendments to the constitution may be made at either the AGM or an extraordinary meeting provided that such proposed alterations and amendments are forwarded to the DAPH Executive Committee 21 days before the AGM or extra meeting.
Proposed amendments July 2008
