We will provide A4 and A3 photocopies of our documents on request, but with the following provisos:
If a document has been filmed, we will provide copies from microfiche or microfilm instead.
We provide copies for personal use or private research. Copies may not be used for exhibition, publication or any other use without the permission of the owner of the documents concerned, and where copyright exists, the owner of the copyright. Copyright is the exclusive legal right of the author of an artistic, literary or musical work to copy, publish or perform their work, or to authorise its copying, publication or performance. Most archives are classed as literary or artistic works and so come under the laws of copyright. This means that they may not be used, other than for personal use or private research, without the copyright owner's consent.
Copyright lasts for a specific period depending on the kind of work, on when it was produced and by whom. Note that in many cases the owner of the copyright is not the person who owns the document.
We cannot provide more than one copy of the same item if it is in copyright (many documents are in copyright until at least 31st December 2039).
A copyright declaration form (available from staff in the search-room) which states that you are requesting a copy for personal use or private research only, must be completed and signed with every request for copies of original documents where copyright exists. Note that entries from parish registers of baptisms, marriages and burials may be copied without completing a copyright declaration form, as they are not in copyright. Documents that come under Crown Copyright (works prepared under the direct control of the Crown or of a government department) and which were unpublished at the time of their deposit, may also be copied and published without formal permission. These include tithe maps and apportionments, land tax assessments, and other records in Devon Quarter Sessions.
If you require a copy for exhibition, reproduction or publication in printed form or on a web-site, please inform us. We can then identify and contact the document and copyright owners for permission, or assist you to do so yourself. If you do not inform us that you wish to exhibit, reproduce or publish a document or an image to which copyright applies, you will be infringing the laws of copyright.
Read more about our copyright policy.
Photocopies of original documents ordered in the search-room:
30p per A4 sheet
40p per A3 sheet
plus postage and packing if necessary, according to weight and destination. For minimum postage and packing charges, see below.
Printouts from microform (excepting parish register entries) ordered in the search-room:
30p per A4 sheet, plus postage and packing if necessary, according to weight and destination.
Photocopies of original documents ordered by post or e-mail (excepting parish register entries):
There is a minimum charge:
£1.20 for between 1 and 4 A4 sheets, then 30p per sheet for any additional copies.
£1.20 for between 1 and 3 A3 sheets, then 40p per sheet for any additional copies
Postage and packing charges for all of the above are added according to weight and destination, with a minimum local postage and packing charge of 40p. Overseas orders will incur additional airmail postage costs.
You may order printouts from parish register microform, either in the search-room or by post or e-mail. There are no restrictions on the number of printouts of an entry you can have copied from parish registers held on microform.
A search of, and printout from the parish register microfiche for a particular baptism, marriage or burial entry, where the parish and the exact date are given:
30p (where microfiche or microfilm number is supplied)
£1.20 (where the microfiche or microfilm number is not supplied). This charge covers the search and a printout of the entry (or a transcript if a printout is not possible), and is non-refundable if no entry is found.
Postage and packing, if necessary, is added according to weight and destination, with a minimum local postage and packing charge of 40p. Overseas orders will incur additional airmail postage costs.
Photocopy charges may differ slightly in the Devon Record Office.To see there charges
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