Facilities

Displays and Exhibitions

Did you know that you can display posters and leaflets in your local library?

Larger libraries may also have space for small exhibitions.

Here are guidelines on the types of material we can accept for display;

What kind of material may I display?
How do I get my material displayed?
Can you lend me display boards?
What timescales apply?
Is there a charge for having a display in a library?
What else do I need to know about displays?
What about setting up and dismantling displays?
Is there any risk of your cancelling my booking?
What if my material isn't accepted for display?

Please contact Your Local Library to discuss your requirements.

For further details please see our full policy on displays, posters and leaflets in libraries.

What kind of material may I display?

We can only accept material if it is of a reasonable standard of physical presentation and if we have space available. Some categories may not be displayed, and the main ones are summarised below.

Advertising of non-Devon County Council goods and services is acceptable only for education, health facilities, and tourist attractions, or where a contract has been agreed with Devon County Council. Advertising of job vacancies is permitted only for volunteer and Devon County Council posts and for those advertised on officially sanctioned Jobcentre boards.

Displays, posters or leaflets will not be accepted if they are

  • Of a party political nature produced by official political parties or affiliated organisations, or seek to persuade the public to a particular party political view
  • Illegal or offensive to public taste and decency
  • Appealing for money or donations, unless an exception has been granted by the relevant Devon County Council Committee

We reserve the right to refuse displays, posters or leaflets which

  • Are deemed capable of provoking a breach of the peace
  • Advertise events or campaigns where any of the following apply:
  • A formally constituted group or organisation is not identified as responsible
  • No contact details for the group or organisation are included
  • Highly emotive, strident or abusive language is used
  • Are of a personal nature

Petitions, canvassing and non-Devon County Council surveys are not normally allowed on library premises, although surveys may be included in the context of a display. Representatives staffing displays must not approach members of the public.

How do I get my material displayed?

Please hand your posters or leaflets to a member of library staff. For displays, contact the person in charge of the library. In the larger libraries, you may be asked to complete a booking form, and the space may already be booked a long way ahead. Posters and leaflets sent by email, if acceptable for display, will normally be referred to the sender for printed copies to be supplied.

Can you lend me display boards?

Only the largest libraries have boards (for use in the library only), so please ask staff. If you use your own boards, you must make sure that they are safe.

What timescales apply?

Posters and leaflets will be displayed for limited periods, subject to space considerations, with local material taking precedence. The maximum period for displays is normally two consecutive weeks. Each organisation may have one display within a year, plus one as part of an "umbrella" display.

Is there a charge for having a display in a library?

So long as you do not advertise or sell anything, most displays are free of charge. However, anyone selling goods or services will be charged. There is a reduced rate for displays put on by:

  • Independent schools
  • Health centres / groups where any or all of the services promoted are private
  • Tourist attractions
  • Individual art / craft workers or amateur art / craft groups selling items or accepting orders (these may choose instead to pay 20% commission + VAT on all sales / orders).

If your display generates money, handling and securing it is your responsibility: library staff cannot do this for you.

What else do I need to know about displays?

  • Your display must carry details of the person or organisation responsible for mounting it, together with contact details through which the press and public may contact the organiser direct
  • If you wish to use any electrical equipment of your own, you will have to complete a "Request to use electrical equipment on library premises" form
  • We cannot accept responsibility if your material is damaged or disappears, and we advise you to arrange insurance cover
  • Booking or hiring of a display period does not entitle you to exclusive use of available display space

What about setting up and dismantling displays?

You will need to make your own arrangements to set up and dismantle your display and to move it to, from, or between libraries. Please make sure you remove it by the agreed time and date: otherwise library staff may dismantle and dispose of it and you may be charged for any costs incurred.

Is there any risk of your cancelling my booking?

We will make every effort not to, but we reserve the right to do so in case of need. If we do, we will refund any fees you may have paid us but we will not be responsible for any other losses.

What if my material isn't accepted for display?

Posters and leaflets can be put on file for a limited period and made available to any enquirers. Donated magazines may only be displayed if the library service would have considered acquiring them in line with current stock policy. If you think your material has been unreasonably refused, you should write to the relevant District Librarian in the first instance.please see Your Local Library Contacts