Full County Council

Committee Minutes

Thu Feb 16 2012

Related Documents:
agenda for these minutes
questions for these minutes

Present:-

Chairman: J Yabsley Vice-Chairman: R Radford

Councillors Barker, Berry, Black, Bowden, Boyd, Boyle, Brazil, Brock, Brook, Cann, Channon, Chugg, Clarance, Clatworthy, Colthorpe, Connett, Croad, Davis, Diviani, Eastman, Edgell, Foggin, Fowler, Fry, Giles, Greenslade, Gribble, Hannaford, Hannon, Hart, Haywood, Hook, B Hughes, S Hughes, Knight, Leadbetter, Lee, McInnes, McMurray, Marsh, Moulding, Mumford, Newcombe, Owen, Parsons, Pennington, Prowse, Randall Johnson, Robinson, Sanders, Sellis, Smith, Spence, Taylor, Walters, Way, Westlake and Wragg.

Apologies:

Councillors Sir Simon Day and Hawkins.

140 Minutes

The Chairman of the Council MOVED and it was duly seconded that the minutes of the meeting held on 8 December 2011 be signed as a correct record.

The Motion was put to the vote and declared CARRIED.

141 Announcements

The Chairman welcomed Professor Forsythe, Independent Member of the Council's Standards Committee to the meeting, who was observing and monitoring compliance with the Council s ethical governance framework. He also welcomed those members of the public present, including a number of students from Exeter University who were attending the meeting as part of their Masters of Public Administration course.

The Chairman also congratulated Councillor Foggin upon being nominated and shortlisted for the 2012 Local Government Information Unit (LGiU) AgeUK Award for the work she had done in the community for older people and, on behalf of the Council, wished her well at the awards ceremony later this month.

142 Question(s) from Members of the Council

(Councillors Hannon and Spence declared personal interests in relation to Question 1 and 8 respectively, by virtue of being correspondingly the Chairman of the Tiverton Children s Centre and a trustee of the Ted Wragg Trust).

In accordance with Standing Order 17, the Leader and relevant Cabinet Members responded to 10 questions submitted by Members of the Council on ADVA Funding, Youth Service, Fly Tipping, Bus Services, Housing Initiatives, Social Fund Money, Highway Lengthsman, Value Added Tables, Free Schools and Academy Status and the expansion of Exwick Heights Primary School.

[NB: Questions and answers are appended to the signed minutes and are available on the Council s Website, at ]

143 Questions from Members of the Public

In accordance with the Council's Public Participation Rules, the relevant Cabinet Member responded, on behalf of the Leader, to a question submitted by a member of the public on Exmouth Library.

[NB: A copy of the question and answer is appended to these minutes and is available on the Council s Website at ]

144 Framework Decision:

Revenue Budget 2012/13, Medium Term Financial Strategy to 2015/16 and Capital Programme 2012/13 2016/17

(Councillors declared personal interests in this item as indicated below:

Councillor Channon, by virtue of being a trustee of Budleigh Community Youth Trust;

Councillor Clatworthy, by virtue of being a County Council representative on the Devon Historic Buildings Trust;

Councillor Colthorpe, by virtue of being a trustee of Home Start Mid Devon and Involve;

Councillor Davis, by virtue of being a parent of children in receipt of denominational school transport;

Councillor Giles, by virtue of being a member of East Devon District Council, Ottery St Mary Town Council, a governor of Ottery The Kings School, a member of the South West Energy Environment Group and a County Council representative on the Environment Agency Flood Defence Committee;

Councillor Greenslade, by virtue of being a County Council representative on the Devon Cornwall Police Authority, a non Executive (unremunerated) Director of Exeter Airport, a Member of North Devon District Council, his spouse being employed as a part time teacher in Devon Schools, his daughter being employed by the Beaford Arts Centre and being in receipt of a concessionary bus pass;

Councillor Hannon, by virtue of being the Chairman of the Tiverton Children s Centre, a member of the Grand Western Canal Joint Advisory Committee, a parent of a child at Tiverton High School, an unremunerated facilitator of the Tiverton Learning Partnership and a member of SUSTRANS ;

Councillor Hannaford, by virtue of being the portfolio holder for Housing Community on Exeter City Council s Executive;

Councillor Hart by virtue of being a County Council representative on the Devon Cornwall Police Authority;

Councillor B Hughes, by virtue of being a County Council nominated Director of PLUSS, a County Council representative on the Devon Somerset Fire Authority and Exe Estuary Partnership Management Committee, a trustee of CEDA and a member of the Devon Exeter Rail Working Party;

Councillor McMurray, by virtue of being a trustee of Shared Lives South West;

Councillor Moulding, by virtue of being the parent of a child in receipt of social care services;

Councillor Mumford, by virtue of being a Director of Visit Devon, a Director of the South West European Partnership and Chair of Exeter East Devon Growth Point, a Director of Exeter Science Park and his wife being a teacher in a Devon School;

Councillor Owen, by virtue of being a County Council representative on the Devon Cornwall Police Authority.]

The Council considered the recommendations of the Cabinet held on 8 February 2012 relating to the Revenue Budget for 2012/13, the Medium Term Financial Strategy to 2015/16 and the Capital Programme 2012/13-2016/17 as set out at Minute 445(a)-(d) of the Cabinet together with the summary report of the County Treasurer (CT/12/9 - text only | pdf | supplementary information CT/12/9) comprising, in detail:

Introduction

Revenue Budget Overview

Capital Programme Overview

People, Place, Corporate non-service Revenue Budgets Capital Programmes

Medium Term Financial Strategy

Earmarked Reserves Provisions

Prudential Indicators and Treasury Management

Risk Analysis of volatile budget and Partnership arrangements

The Chairman of the Council, having exercised his discretion to vary the order of business, MOVED and it was duly SECONDED that in accordance with Standing Order 6(6), the Notice of Motion from Councillor Black set out hereunder relating to the budget for 2012/13 be considered at this point in the meeting and also that in accordance with Standing Order 30, Standing Order 14(4) be suspended to permit more than one motion or amendment to be debated at the same time.

The Motion was put to the vote and declared CARRIED.

The Chairman then indicated he would exercise his discretion to enable the Leaders and budget spokespersons of the political groups to speak for longer than 7 minutes, if desired.

Councillor Hart MOVED and Councillor Clatworthy SECONDED that Cabinet Minute 445(a)-(d) be approved.

Councillor Greenslade then MOVED and Councillor Hannon SECONDED that Cabinet Minute 445 (Revenue Budget and Capital Programme 2012/13) be amended by the addition of:

(a) that the further freeze in Council Tax levels, thanks to the freeze grant provided by the Coalition Government for 2012/13, and the additions to the base budget be welcomed;

(b) that Minute 445 (Revenue Budget and Capital Programme 2012/13) be amended to accommodate the following changes:

(i) the 2012/13 provision for highway maintenance of 5m be used for 'C' classification and other minor roads and pavements in rural and urban areas across the County;

(ii) the "tip tax" charges be cancelled, the assumed income for operators and reduced payment by the Council for 2012/13 is 920,000;

(iii) that the following sums be added to these budget lines:

Home to College Transport 254,000

Targeted support - Domestic Sexual \violence (ADVA) 250,000

Devon Records Office 72,000

Public Transport Support 250,000

(iv) the additional expenditure set out at (ii) (iii) above be funded from the general reserve provision in 2012/13 and be accommodated in the base budget for 2013/14 onwards;

(c) that following Officer advice it should be noted that there is no increase above inflation in fees and charges for 2012/13 and that for future years budget information on fees and charges should more clearly state what is proposed for all fees and charges for the year ahead

The amendment was put to the vote and declared LOST.

Councillor Spence then MOVED and Councillor Westlake SECONDED that Cabinet Minute 445(a)(ii) (Revenue Budget and Capital Programme 2012/13) be amended by the addition to the base budget of 250,000 to be used to support apprenticeships in urban and rural areas, particularly the successful farming scheme, to replace lost funding for schemes to provide opportunities for NEETS (young people not in education, employment or training) and add funding to the money already set aside for encouraging the setting up of enterprises including co-operatives for the l8-25 age group and that, in addition, the base budget be increased to 720,000 and the amount in the spending from reserves line in Table l be increased by 250,000.

The amendment was put to the vote and declared LOST.

Councillor Black then MOVED and Councillor Giles SECONDED that the following Notice of Motion be approved :

"that rather than forcing Devon County Council to deliver a cuts budget that puts our most vulnerable at risk; the Council calls upon the Chancellor of the Exchequer to provide a grant settlement of equivalent value to that received in 2011 .

The Notice of Motion was put to the vote and declared LOST.

The Motion in the name of Councillor Hart was put to the vote and declared CARRIED.

The Chairman of the Council then MOVED and it was duly seconded that the Minutes of the Joint Scrutiny Committee meeting held on 30 January 2012 relating to the annual estimates be approved.

The motion was put to the vote and declared CARRIED.

145 Framework Decision: Pay Policy Statement 2012/13

The Council considered the recommendations of the Appointments Committee held on 1 February 2012 relating to the adoption by the County Council of the proposed Pay Policy Statement for 2012/13, as set out at Minute 2 of that Committee.

The Leader of the Council MOVED and Councillor Clatworthy SECONDED that the recommendations of the Appointments Committee be accepted and the Pay Policy Statement for 2012/13 be approved.

The Motion was put to the vote and declared CARRIED.

146 Cabinet Member Reports

The Council received reports from Cabinet Members on matters of interest or service developments relating to their remits which had occurred since the previous meeting or were likely to have an impact in the future and responded to matters upon which they had been asked to report, as set out below:

(a) Economy, Enterprise and Employment

Councillor Mumford reported, as requested by Councillor Hook, on action that might be taken by the Council to persuade Government of the merits of this County as a possible location for the re-location of Departments of State in line with the campaign launched in the House of Commons to move Departments of State out of Westminster and into the regions.

(b) Social Care

Councillor Barker circulated a report, as requested by Councillor Westlake, on the use and allocation of reablement funding received from Devon PCT and also commented on action already being taken in Devon on the integration of care services for the elderly as now advocated in the Report of the House of Commons Health Select Committee and on levels of government funding. He also reported on arrangements being put in place with relevant NHS Trusts to address issues surrounding the impact of hospital discharges on County Council services.

(c) Highways Transportation

Councillor Hughes circulated a report, as requested by Councillor Hannaford, and reiterated his remarks made during the discussions on the 2012/13 budget (Minute 144 above) on the effect on the provision of rural bus services when the Government ceased to provide bus fuel subsidy and also commented on Cornwall County Council s plans to charge for bus journeys made by the holders of concessionary bus passes.

He also responded to questions raised at the meeting relating to the successful completion and operation of the A38 Westleigh Junction Improvements.

(d) Schools Learning

Councillor Channon reiterated her remarks made during the discussions on the 2012/13 budget (Minute 144 above) and commented further, as requested by Councillor Spence, on future plans and proposals for the organisation of Youth Services and the use of any additional funding allocated in the 2012/13 budget.

(e) Resources

(Councillor Hannaford declared a personal interest in this matter by virtue of being a member of the Westexe Children s Centre Management Committee).

Councillor Clatworthy reiterated his remarks made during the discussions on the 2012/13 budget (Minute 144 above), as requested by Councillor Hannaford, on the provision in the budget for 2012/13 for the Exwick Youth Centre.

He also responded to questions raised at the meeting relating to the retention of the former Foxhayes School site for redevelopment.

147 Minutes of Committees

The Chairman of the Council MOVED and it was duly seconded that the Minutes of the under mentioned meetings of Committees be approved:

Audit - 6 December 2012

Appeals - 12 December 2011, 17 January

6 February 2012

Development Management - 18 January 2012

Procedures - 1 February 2012

People s Scrutiny - 10 24 January 2012

Place Scrutiny - 16 23 January 2012

Health Wellbeing Scrutiny - 25 January 2012

Corporate Services Scrutiny - 25 January 2012

The Motion was put to the vote and declared CARRIED.

148 Notice of Motion

Councillor Spence MOVED and Councillor Westlake SECONDED that:

That Devon County council welcomes the opportunities offered by this year s UN International Year of Co-operatives to encourage the development of co-operatives which:

Respond to social change, are resilient to the economic crisis and are serious, successful businesses;

Solve problems by creating jobs in all sectors putting sustainability before risks and profits;

Provide person centred solutions owned by their members;

as part if its programme to help young people find employment and stimulate the economy in hard pressed areas of Devon .

In accordance with Standing Order 6(6) the Notice of Motion was referred, without discussion, to the Cabinet for consideration.

The meeting started at 2.15pm and finished at 5.34pm

[NOTES:

Minutes of the various Committees referred to above are available on the Devon County Council Information Devon Website at ] ;

In relation to Minute 144 above, Equality Impact Needs Assessments (EINA) relating to the budget are available on the Council s website at: http://www.devon.gov.uk/index/councildemocracy/improving_our_services/impact/impactreports.htm ]

Prayers were offered prior to the commencement of the meeting, to those who wished to attend, by the Reverend R Withnell, Team Rector of Chulmleigh]

Date Published: Fri Feb 17 2012