Devon Authorities Waste Reduction and Recycling

Committee Minutes

Wed Jul 22 2009

Related Documents:
agenda for these minutes

Present:-

Devon County Council:-

Councillors Diviani and Way

District and Unitary Councils:-

Councillors Cann (North Devon), Cox (East Devon), Symons (Torridge), Gilbert (South Hams) and Morgan (West Devon)

Also in Attendance: -

Mr Gomme (Devon Community Recycling Network) and Ms Soper (Environment Agency)

Apologies:-

Councillors Walters (DCC), Mitchell (Exeter), Lucas (Mid Devon), Hawkins (South Hams), Hook (Teignbridge), Sampson (West Devon), Gordon and Leaves (Plymouth), Butt (Torbay) and Hawes (Devon Association of Parish Councils).

1. Election of Chairman

On the motion of Councillor Cox, seconded by Councillor Diviani, Councillor Symons was elected Chairman for the ensuing year.

2. Election of Vice-Chairman

On the motion of Councillor Cox, seconded by Councillor Symons, Councillor Diviani was elected Vice-Chairman for the ensuing year.

3. Minutes

RESOLVED that the Minutes of the meeting held on 17 February 2009 be signed as a correct record, subject to the name of the West Devon member representative for whom an apology for absence was given being amended to read Councillor Jenkins .

4. Members Induction

The Executive Director of Environment, Economy and Culture gave a presentation covering the terms of reference, membership and working practices of the Committee and the Municipal Waste Management Strategy for Devon.

5. Format of DAWRRC Meetings

The Committee considered a report by the Mid Devon District Council s Waste Strategy Recycling Officer (DW/09/2 - text only | pdf | supplementary information DW/09/2) proposing changes to the format of Committee meetings.

It was MOVED by Councillor Cann, SECONDED by Councillor Cox and

RESOLVED

(a) the DAWRRC Budget Statement be retained as an agenda item at every meeting of the Committee;

(b) that the Devon Community Recycling Network, Devon Community Composting Network and Real Nappy Campaign should each feature on the Committee agenda once a year, unless an additional report is urgently required;

(c) that the Committee be informed about regional, national and international developments in waste reduction and recycling at least once a year; and

(d) that meetings incorporate local site visits where these will benefit the work of the Committee;

(e) that the Officer Working Group investigate, and report back on, the scope for closer co-operation between partner authorities on waste collection and disposal including the development of a formal waste partnership, building on any partnership working that may already exist.

6. Budget Outturn for 2008/09

The Committee considered a report by the Executive Director of Environment, Economy and Culture (EEC/09/161/HQ) giving:

the final budget outturn for 2008/09;

an update on the budget for 2009/10;

the calculation of recycling credits and top slice for 2009/10;

an update on the 2008/09 LAA funding allocations.

It was MOVED by Councillor Symons, SECONDED by Councillor Diviani and

RESOLVED

(a) that the unspent allocations listed in the report be carried over into the budget for 2009/10;

(b) that the proposed calculation of topslice for 2009/10 be approved;

(c) that approval be given to reduce the Plastics Feasibility Study allocation for 2009/10 by 3039 leaving a sum of 2461 to fund work carried out in the current financial year.

7. Annual Recycling Statistics 2008/09

The Committee considered a report by the Executive Director of Environment, Economy and Culture (EEC/09/162/HQ - text only | pdf EEC/09/162/HQ) giving the annual recycling and composting statistics for administrative Devon and the unitary authorities of Plymouth and Torbay for 2008/09.

The principal success for 2008/09 was that Devon authorities had successfully maintained their +50% recycling rate. Devon had achieved a household recycling and composting rate of 51.69% (+2.48% over the previous year) with a recycling rate for municipal waste increasing to 52.51% (+2.55%). This notable achievement made against a backdrop of overall waste reduction took Devon a step closer to the 60% target set out in the Municipal Waste Management Strategy.

It was MOVED by Councillor Symons, SECONDED by Councillor Diviani and

RESOLVED to welcome the progress made by Devon authorities to date and continue to support waste reduction, reuse and recycling initiatives which will help Devon remain one of England's Greenest Counties.

8. DAWRRC Small Bodies Return

The Committee considered a report by the Executive Director of Environment, Economy and Culture (EEC/09/163/HQ - text only | pdf | supplementary information EEC/09/163/HQ) on the DAWRRC annual return (accounts and governance statement) to the Audit Commission.

It was MOVED by Councillor Cann, SECONDED by Councillor Diviani and

RESOLVED

(a) that the return of the 2007/08 annual return be noted;

(b) that the Audit Commission annual return for 2008/09 be approved;

(c) that the necessary fee payable to the Audit Commission be approved;

(d) that future years' summer meetings of DAWRRC be brought forward to late June in order to allow the annual return to be returned to the Audit Commission by the appropriate deadline.

9. Devon Community Recycling Network

The Committee considered a report by the Devon Community Recycling Network Co-ordinator (DW/09/5 - text only | pdf DW/09/5) which outlined: the main activities undertaken in the last quarter; proposed future activities and the budget outturn for 2008/09.

It was MOVED by Councillor Cox, SECONDED by Councillor Way and

RESOLVED

(a) to note the report;

(b) to support in principle a proposal for the use of 4446 furniture payments underspend to support research into the export of unwanted schools furniture to schools overseas and ask for further details to be submitted to the next meeting before any commitment is made.

10. DAWRRC Glass Contract

The Executive Director of Environment, Economy and Culture:

reminded the Committee of the need to tender for a new glass reprocessing contract and the views expressed at last February s meeting (under Minute 138) about exploring the use of alternatives to road transport;

referred to the arrangement of a presentation by Eunomia Research Consulting on their evaluation of the costs and benefits of options for transportation and reprocessing of recyclable materials;

invited the Committee s views as to how the tender evaluation criteria for the glass reprocessing contract might be structured, pointing out that the contract was with the County Council and that the decision on the new contract would be made by the County Council in consultation with partner authorities;

withdrew the Reprocessing and Haulage Procurement Briefing Note circulated to Committee members.

Eunomia s presentation covered: project purpose and rationale; overview of environmental modelling; road, rail and ship transport; environmental modelling/impacts; scenarios; reprocessing v transport impacts; cost modelling - net income; evaluation criteria; procurement issues; draft tender timetable and next steps. Eunomia s representatives and a representative of Devon Procurement Services responded to queries and comments from members on matters including: rail infrastructure/capacity; road transport emission levels; carbon footprint of glass reprocessing; pricing; length of contracts; and opportunities for local firms. There were no specific suggestions made about the tender evaluation criteria.

11. Reuse Credits Update

The Committee considered a report by the Executive Director of Environment, Economy and Culture (EEC/09/164/HQ - text only | pdf | supplementary information EEC/09/164/HQ) setting out guidelines for the payment of reuse credits to furniture re-use groups.

The guidelines covered eligibility to claim in relation to groups and materials, audit trails and procedures and compliance with relevant legislation.

It was MOVED by Councillor Cann, SECONDED by Councillor Gilbert and

RESOLVED that the guidelines in relation to the payment of reuse credits and the auditing of groups receiving them be approved.

12. South West Love Food Hate Waste Campaign 2009

The Committee considered a report by the Exeter City Council Recycling Officer (DW/09/3 - text only | pdf DW/09/3) outlining the aim, objectives, funding and content of the 2009 South West Love Food Hate Waste campaign and seeking support for the campaign from partner authorities.

It was MOVED by Councillor Gilbert, SECONDED by Councillor Cann and

RESOLVED that all DAWRRC local authorities support the SW Love Food Hate Waste campaign this year by carrying out awareness raising activities at a local level.

13. School Waste and Recycling - Memorandum of Understanding

The Committee considered a joint report by the Executive Director of Environment, Economy and Culture and the Executive Director of Children and Young People s Services (EEC/09/165/HQ - text only | pdf EEC/09/165/HQ) proposing the approval of a draft Memorandum of Understanding (MoU) between Devon County Council and the Devon Waste Collection Authorities to formalise the recycling services offered to Devon schools and responsibilities therein.

The aim of developing an MoU was to rationalise and improve the schools recycling services offered across the county.

It was MOVED by Councillor Cann, SECONDED by Councillor Way and

RESOLVED that the proposed Memorandum of Understanding be approved.

14. Composting in the Community

The Committee considered a report by the Devon Community Composting Network Co- ordinator (DW/09/4 - text only | pdf DW/09/4) containing: an update of composting activities; proposed activities for 2009/10; and a budget outturn for 2008/09.

It was MOVED by Councillor Morgan, SECONDED by Councillor Way and

RESOLVED that the report be noted.

15. Disposable Nappy Recycling in the UK

The Committee considered a report by the Officer Working Group (DW/09/6 - text only | pdf DW/09/6) on emerging technology for the recycling of disposable nappies.

It was MOVED by Councillor Gilbert, SECONDED by Councillor Cann and

RESOLVED that the report be noted.

16. DAWRRC Stand at the 2009 Devon County Show

The Committee considered a report by the Executive Director of Environment, Economy and Culture (EEC/09/166/HQ - text only | pdf EEC/09/166/HQ) on the successful Don t let Devon go to waste display at the 2009 Devon County Show.

It was MOVED by Councillor Cox, SECONDED by Councillor Way and

RESOLVED that the Committee continue its support for a DAWRRC exhibition at the Devon County Show.

The meeting started at 2.00pm and finished at 4.30pm

The Minutes of the Devon Authorities Waste Reduction and Recycling Committee are published on the County Council s Website at:-

Date Published: Wed Aug 12 2009