minutes for this agenda
A meeting of the Farms Estate Committee will be held on the above date at 2.15pm at County Hall, Exeter to consider the following matters.
A G E N D A
PART I OPEN COMMITTEE
1. Apologies for Absence
2. Minutes of the meetings held on 20 and 27 November 2007 and 7 and 21 January 2008 (previously circulated).
3. Items Requiring Urgent Attention
Items which in the opinion of the Chairman should be considered at the meeting as matters of urgency.
MATTERS FOR DECISION
4. Revenue Budget 2007/08 (Month 9)
Joint report of the Chief Executive and the Director of Finance, IT and Trading (CX/08/11) on the County Farms Estate Revenue Budget 2007/2008, month 9 monitoring statement, attached (Page 5).
Electoral Division(s): All
5. Usable Capital Receipts Reserve
Joint report of the Chief Executive and the Director of Finance, IT and Trading (CX/08/12) on the County Farms Estate Usable Capital Receipts Reserve, attached (Page 7).
Electoral Division(s): All
6. Matters of Urgency
Report of action taken by the Chairman of this Committee, in accordance with Part 3 of the County Council s Constitution, in:
(a) authorising officers to bid at auction for the acquisition of land adjacent to North Ground Farm, Milton Abbot;
(b) authorising officers to enter negotiations with Clinton Devon Estates with a view to purchasing land currently forming part New Ford Farm, Rockbeare;
(c) approving expenditure of 9,135 from the revenue funded capital works budget 2007/08 on fencing land at Lower Dorweeke Farm, Silverton;
(d) approving expenditure of 7,988 from the revenue funded capital works budget 2007/08 on upgrading the electricity supply to Nutcombe Farm, Rose Ash;
(e) accepting an early surrender of Thorndon Farm, Broadwoodwidger and offering a Starter Tenancy of the holding on the open market to a new entrant on a 5 year Farm Business Tenancy commencing 25 March 2008 and terminating 25 March 2013, subject to terms being agreed but with first refusal being offered to potentially suitable runners up for the letting of North Ground Farm or Nunford Dairy consecutively;
(f) authorising officers to negotiate a land swap at Tarrants Farm, Payhembury to enable access improvements by declaring permanently surplus to the operational requirements of the Estate OS 1887 so that it can be sold to finance the acquisition of part OS9851 on an in/out basis;
(g) declaring permanently surplus to the operational requirements of the Estate part OS 9061 so that it can be sold with Frogwell Farmhouse, buildings and land on an in/out basis with 100% of the additional capital receipt being retained by the County Farms Estate.
PART II ITEMS WHICH MAY BE TAKEN IN THE ABSENCE OF PRESS AND PUBLIC
7. Exclusion of the Press and Public
Recommendation: that the press and public be excluded from the meeting for the following item of business under Section 100(A)(4) of the Local Government Act 1972 on the grounds that it involves the likely disclosure of exempt information as defined in Paragraphs 1, 2 and 3 of Schedule 12A of the Act, namely information relating to and which is likely to reveal the identity of an applicant for a holding and information relating to the financial or business affairs of that person and, in accordance with Section 36 of the Freedom of Information Act 2000, by virtue of the fact that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
8. Requests for Extensions of Progression Tenancy
Joint report of the Chief Executive and the Director of Finance, IT and Trading (CX/08/13) relating to a request from a Progression tenant for an extension to the term of his tenancy in accordance with the aims and objectives of the approved Estate Management Strategy and Plan 2002 to 2012, attached (Page 11).
Electoral Division(s): South Molton Rural
Members are reminded that Part II Reports contain exempt information and should therefore be treated accordingly. They should not be disclosed or passed on to any other person(s).
Members are also reminded of the need to dispose of such reports carefully and are therefore invited to return them to the Committee Secretary at the conclusion of the meeting for disposal.
MEMBERS ARE REQUESTED TO SIGN THE ATTENDANCE REGISTER
Councillors Hosking (Chairman), Brook, Ford, Lee, Shadrick and Tucker and Yabsley
Mr Jones (Tenants Representative), Mr Cork (Devon Young Farmers Association Representative)
Declaration of Interests
Members are reminded that they must declare any interest they may have in any item to be considered at this meeting, prior to any discussion taking place on that item.
Access to Information
Any person wishing to inspect any minutes, reports or lists of background papers relating to any item on this agenda should contact Peter Stiles on 01392 382289.
Access to County Hall
Access to County Hall is restricted and all visitors are requested to report to the Main Reception. Car parking facilities on site are limited. Provision for disabled parking is available. It is advisable to contact County Hall Main Reception in advance on 01392 382504. See attached sheet for Public Transport Links.
Copies of this Agenda and/or Reports may be made available in other formats (e.g. large print, audio tape, Braille or other languages). Please contact the Information Centre on 01392 380101 for more information.